Accounting Specialist

Description 
The Accounting Specialist should act as a Liaison between Director of Finance and Accounting Administrative Staff.  They will oversee various functions of Accounting Administration Staff.  The Internal Accountant will generally be responsible for assisting the Director of Finance.  
 

Job duties include but are not limited to the following:

• Maintain & Oversee Quickbooks files
   
• Accounts Receivable
  o Receive deposit information recorded in VPM and other money deposited
  o Review bank accounts online daily for unrecorded transactions in and outbound
  o Secure missing information
  o Receive and record deposit from other offices not recorded in VPM
  o Monitor/Record cash receipts on daily basis and file
  o Give information to appropriate person to enter in VPM, if necessary
  o Record expense for services received in lieu of AR payments
  o Record debit and credit memos from VPM 
  o Record finance charges and write offs
  o Record accrual sales journal entries 
  o Reconcile to VPM 
  
  • Expense Reports – Partner, Employee
  o Partners
   Give to Finance Director for Draws
   Practice Management (Weekly)
   Enter in QuickBooks
  o Staff
   Enter in Practice Management (weekly)

• Accounts Payable
  o Review & approve office supply orders for all offices
  o Enter payables in Quickbooks preparing appropriate schedules as required
  o Get approval from appropriate person for all payables
  o Give information to appropriate person to enter in VPM, if client expense
  o Record memorialized transactions for rents, covenants, pre-paid insurance, etc
  o Correspondence with vendors
   CCH, BNA, Thompson Reuters – orders printed materials from these vendors after person requesting has secured appropriate approvals (IT orders online material)
   Receives all calls for accounts payables
  o Receives & secures appropriate approvals for requests for individual checklist for review
  o Mail, File
  o W-9 Forms to clients from vendors
  o Assist in review of vendors and expenses for cost savings
  o Firm Credit Cards – M&T, Chase, Capital Performance, Wegmans
  o Receive statements – online or paper and distribute
  o Reconcile accounts to receipts 
  o Give information to appropriate person to enter in VPM
  o Enter in Quickbooks preparing appropriate schedules as required
  o Print checks/Get them signed