Job Order Assistant

The Job Order Assistant coordinates and maintains the job order database, interview scheduling and relationship management for various Minnesota State Fair departments and vendors. 

Employment Type

• Summer Employment - Begin in June and continue through the end of August.

Job Description

• Create, track and maintain job orders from Minnesota State Fair hiring supervisors and vendors.
• Coordinate interview schedules.
• Meet one-on-one with hiring supervisors and maintain detailed records of interactions.
• Ensure hiring supervisors follow specific job order requirements and values of the Minnesota State Fair.
• Present yourself in a professional manner to ensure all hiring supervisors and applicants have a positive experience in the Minnesota State Fair Employment Center.
• As needed, meet one-on-one with applicants to review fair-time employment registration.
• Match applicants with opportunities that fit their interests, availability, and experience. Refer qualified applicants to interviews.
• Interact with applicants and hiring supervisors from diverse backgrounds.
• Assist with tasks assigned by either the immediate supervisor or other full-time staff members.

Job Requirements

• High school diploma.
• Must be at least 18 years of age or older.
• Available to work five days per week June – August with limited days off.
• Extended hours during peak times and consecutive days without time off are required. This includes some weekend work in the month of August.
• Strong computer skills and ability to apply them in a fast paced environment.
• Ability to stay calm and handle conflict.
• Previous experience in an office setting. 
• Provide exceptional customer service in person and over the phone.
• Maintain strong attention to detail and accuracy.
• Ability to work independently and multi-task.
• Ability to coordinate efforts with other members of the employment team.
• Data entry experience.
• Strong communication and organizational skills.
• Ability to maintain confidentiality.
• Ability to problem solve and use time management skills in a fast-paced office environment.  
• Working knowledge of basic office equipment.

Preferred Qualifications

• Previous experience using FileMaker Pro or other applicant tracking systems.