Administrative Assistant

PROGRAM SUMMARY 

CPC School Age Child Care (SACC) programs are after school and summer programs that serve approximately students from grades K-5 each year (ages 5-12). The goal of the program is to support students in all learning areas including intellectual, academic, physical, social and emotional growth. The program offers creative and structured activities to strengthen participants’ academic skills and incorporates the disciplines of science, technology, engineering, and mathematics (STEM) in a variety of projects, as well as art and physical activities. SACC Programs generally operate on weekdays from 2:00 pm - 6:00 pm, with possible evenings, weekends, and school holidays. 

JOB SUMMARY 

The Chinese-American Planning Council (CPC) is seeking organized and proactive Administrative Assistants to join our afterschool programs at the following sites: 

PS 160 – 5105 Fort Hamilton Parkway, Brooklyn, NY 11219 

PS 255 – 1866 E 17th Street, Brooklyn, NY 11229 

Reporting to the on-site Program Director, the Administrative Assistant is responsible for coordinating office operations, managing program documentation, and supporting staff and families to ensure the efficient and smooth functioning of the program and agency. Candidates should demonstrate a growth mindset, showing eagerness to learn, adapt, and continuously improve their skills and contributions. 

ESSENTIAL RESPONSIBILITIES 

• Perform a variety of administrative duties requiring comprehensive knowledge of program operations, including student registration and scheduling program activities through DYCD Connect. 
• Produce correspondence, reports, and memoranda; schedule meetings and appointments; and maintain organized staff and student files and records. 
• Document student attendance and incidents in compliance with program rules and agency policies. 
• Prepare budgets, create check requests, and track program expenditures accurately. 
• Serve as a liaison between the finance department and the program to facilitate communication and smooth operations. 
• Maintain an organized office environment, including paperwork, financial and personnel files, and upkeep of office equipment and supplies. Monitor inventory and order supplies as needed. 
• Communicate effectively and professionally with families, community members, and staff through verbal and written correspondence. 
• Answer phone calls and assist or direct community members to appropriate personnel as necessary. 
• Train and supervise clerical personnel as assigned. 
• Oversee assigned Work Learn Grow participants, Summer Youth Employment Program (SYEP) participants, and volunteers. 
• Perform other duties as assigned by the Program Director or Site Supervisor.  

QUALIFICATIONS 

Education and Experience: 

• Knowledge and proficiency in the use of technology relevant to administrative functions. 
• Understanding of clerical practices and office procedures. 
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.). 

Skills and Competencies: 

• Excellent communication, organizational, and interpersonal skills. 
• Strong social and emotional maturity, with the ability to manage multiple priorities and work collaboratively. 
• Knowledge of the principles of positive youth development. 
• Demonstrated leadership, collaboration, and diplomacy skills. 
• Demonstrated growth mindset with willingness to learn, accept feedback, and continuously develop professionally. 

Bilingual language proficiency preferred:  

• PS 160: Mandarin, Cantonese, or Fujianese 
• PS 255: Russian, Chinese (Mandarin or Cantonese), or Spanish 

COMPENSATION & BENEFITS OVERVIEW 

• $20.00 - $20.00 per hour; 25 hours per week through June 2026 
• CPC offers a comprehensive benefits package, including but not limited to generous paid time off (holiday, sick and vacation time), Medical, Dental, Vision, Basic Life Insurance Coverage, Commuter Benefits, and a 403(b) Retirement Plan 

HOW TO APPLY 

Interested individuals should submit their resume, along with a cover letter addressed to Mary Cheng and Ashley Huang, when applying online via CPC’s website: https://www.cpc-nyc.org/jobs or selected online job boards. Candidates should indicate which location they would like to be considered for. All documents should be submitted as one single file. Applicants may reach out to careers@cpc-nyc.org with any questions or further inquiries. 

CPC is an Equal Opportunity Employer. CPC values a diverse, equitable, and inclusive workplace and strongly encourages women, BIPOC, immigrants, LGBTQ+, individuals with disabilities, and veterans to apply.