Administrative Assistant

Employer: New Beginnings

Pay rate: $11+

Position located near IU Indianapolis Campus! (position is part of the Community Work-study program at IUI)

This position is limited to IUI Student candidates with a Federal Work-Study award. To verify you have a Federal Work-Study award, please go to your One.IU.edu Account, Student Center, Financial Aid Summary. If you have an award, it will be listed with the rest of your financial aid (loans, grants, scholarships, etc.). You may also email the Office of Student Financial Services at finaid@iu.edu to inquire about eligibility.

Essential Duties and Responsibilities

1. Provides administrative support to ensure efficient operation of office.

2. Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

3. Exhibits polite and professional communication via phone, e-mail, and mail.

4. Generate attendance and progress reports for parents

5. Communicate effectively with the agency supervisor and

administrators

6. Communicate effectively with the children’s school and teachers

7. Maintain the program’s calendar of events

8. Enter attendance information in the childcare program’s database and print all rosters for staff and teachers.

9. Distribute attendance rosters to each classroom. 

Knowledge, Skills and Abilities Gained in this Role

Communicator—This position will teach students to convey ideas effectively and ethically in oral, written, and visual forms across public, private, interpersonal and team settings, using face-to face and mediated channels.

Students will find and use a variety of credible information sources.

Students will observe listen and read for information.

Problem Solver—This position will teach students to work individually and with others to collect, analyze, evaluate, and synthesize information to implement innovative solutions to challenging local and global problems.

Students will cultivate healthy, meaningful relationship with others.

Students will listen attentively to others and respond appropriately.

Innovator—This position will teach students to build on experiences and disciplinary expertise to approach new situation and circumstances in original ways, is willing to take risks with ideas and pose solution.

Students will indicate an intense interest in an area; show substantial knowledge and understanding of at least one field of study.

Students will connect, synthesize, or transform ideas into new ones.

Community Contributor—This position will teach students to be active and valued contributors on campus and in communities locally and globally.

Students will communicate effectively with others in a variety of settings.

Students will engage others, civilly and with respect.

Required Qualifications

● Must qualify for the Federal Work Study Program

● Must possess good organization skills, good interpersonal skills and maintain a high degree of confidentiality.

● Excellent written and verbal communication skills

● Must possess strong knowledge of clerical and administrative systems and procedures, such as filing and record keeping

● Excellent people skills, enthusiasm for working with others, respectful attitude

● Strong leadership skills

● Excellent time management skills

● Knowledge of software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

● Ability to multi-task and attention to detail

Preferred Qualifications

● Previous work experience in an office environment preferred but not necessary.

● Ability to problem solve and find solutions to problems

● Ability to make decisions on your own and use your knowledge base to decide specific actions