Secretary to the City Auditor

The City of Syracuse Department of Audit is currently looking for qualified candidates for the position of Secretary to the City Auditor.

***Equal Opportunity Employer***

~~Women and Minority Applicants are encouraged to Apply~~

**City of Syracuse residency will be required. If you are not a resident, you have six (6) months from your date of hire to establish residency.**

DISTINGUISHING FEATURES OF THE CLASS

The work involves responsibility for performing clerical and stenographic work of a responsible and confidential nature for a Department head. An employee in this class is responsible for the performance of difficult and complex stenographic and clerical tasks to relieve a department head of normal administrative detail. Work is performed in accordance with general instructions received from an administrative superior, with considerable leeway permitted for the exercise of independent judgment. General supervision may be exercised over the work of clerical subordinates. Does related work as required.

TYPICAL WORK ACTIVITIES

• Acts as a personal and confidential secretary to a division or department head.
• Independently composes and types routine correspondence, applying a knowledge of departmental regulations and operations.
• May supervise a staff of clerical and stenographic employees engaged in performing routine duties, keeping various clerical records and typing reports related to departmental operations.
• Takes and transcribes dictation of letters, articles, memoranda and other materials.
• Screens telephone calls, correspondence and personal callers of the department or division head.
• Coordinates and arranges appointment schedules and reservations for an administrative official.
• Compiles and types various monthly and annual statistical reports.
• Operates word processing, mimeograph, computing, calculating and other office machines.
• Requisitions and maintains a stock level of office supplies and keeps related records.
• Maintains the departmental budget and accounts.
• Act as a liaison for the department head with the general public.
• Act as a receptionist, giving out routine information on policy and procedure.
• Prepares, maintains, and files various department policy and procedure manuals and related records.
• Prepares correspondence and reports as required.

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

• Thorough knowledge of office terminology, procedures and equipment.
• Good knowledge of business arithmetic and English.
• Good knowledge of the principles of office management and supervision.
• Ability to deal tactfully with government officials and the general public.
• Ability to take and transcribe dictation at a satisfactory rate of speed.
• Ability to type accurately at a satisfactory rate of speed.
• Ability to supervise the work of others.
• Ability to understand and carry out complex oral and written directions.

MINIMUM QUALIFICATIONS

None

City of Syracuse residency is required and must be maintained for employment.

The Affirmative Action Policy of the City of Syracuse is to provide equal employment opportunity for all individuals regardless of race, color, sex, religion, creed, age (18 and over), marital status, national origin, disability, veteran status, gender identity or gender expression, sexual or affectional preference or orientation, or any other classified group within the protected class. If you have a disability for which you wish special accommodation to be made, contact the Office of Human Resources, One Park Place, 300 S. State St., 7th FL at 448-8780 or Personnel@syr.gov.

Job Type: Full-time

Pay: $49,000.00 - $52,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Application Question(s):

• Are you a resident of the City of Syracuse? If not, you have six (6) months from the date of hire to establish residency.

Work Location: In person