Administrative Finance Coordinator
We are a rapidly growing software company on a mission to safeguard public health and the environment by helping utilities deliver safe, clean water. The SAMS platform is an integrated solution for all utility compliance and operations needs, with cutting-edge technology to enable utilities to collect, integrate and report on data out of the box. We streamline regulatory compliance, operations and reporting, empowering customers to manage water resources responsibly and make a lasting environmental impact.
https://njbsoft.com/
Role Overview
We are seeking a highly organized and detail-oriented Administrative & Finance Operations Coordinator to support our finance and administrative workflows. This role requires strong organizational skills, consistent follow‑through, clear communication, and the ability to maintain accurate records across multiple workstreams.
Key Responsibilities:
• Finance & Invoicing Operations
- Support creation, delivery, and tracking of customer invoices.
- Monitor payments and assist with light collections follow-up.
• Administrative & Compliance Support
- Coordinate incoming state notices and employment-related mail.
- Manage recurring compliance tasks and one-off administrative projects (e.g., rollout new corporate credit card and migrate existing subscriptions, update contractor YTD payments, year-end benefits and payroll true-ups).
• HR, Onboarding & Offboarding Documentation
- Prepare offer letters, update employee files, support offboarding documentation.
- Assist with updating employee handbook.
Requirements:
• Proficiency with Excel and modern SaaS tools.
• Excellent organization and attention to detail.
• Experience with invoicing, A/R follow-up, or light bookkeeping.
• Ability to manage recurring processes independently.
Preferred Skills:
• Experience with payroll software, accounting software, or CRM software.
• Familiarity with state filings, benefits administration, or payroll.
• Comfort reviewing contract billing terms.