Event Coordinator / Membership Manager

Position Title: Event Coordinator / Membership Experience Manager
Location: Indianapolis Yacht Club
Reports To: Board & Club Manager
Employment Type: Full-Time

Position Overview
We are seeking a passionate and organized professional to join our nonprofit team as an Event Coordinator / Membership Experience Manager. This dual-role position is ideal for someone who thrives on creating meaningful experiences, building community, and driving mission impact through events, venue rentals, and membership growth.

Job Description: Event Coordinator / Membership Experience Manager

Key Responsibilities

Event Coordination & Venue Management:

Plan and execute events including member events, external rentals, fundraisers,
community programs, member mixers, and partner receptions

Manage venue rental inquiries, contracts, scheduling, and logistics for external
clients and internal programs

Coordinate catering and bar packages, ensuring compliance with club policies and local regulations

Maintain relationships with preferred vendors and negotiate cost-effective service agreements

Track event budgets, monitor expenses, and ensure events align with fundraising and engagement goals

Membership Experience & Sales:

Serve as the primary point of contact for members, donors, and community
partners

Develop and implement strategies to attract, onboard, and retain members and
supporters

Actively promote and sell membership through outreach, events, and personalized engagement and marketing

Organize member-exclusive programs, benefits, and recognition initiatives

Maintain accurate membership records and analyze data to inform growth
strategies

Create and manage weekly member communication, newsletter, update social
media and marketing

Collaboration & Reporting:

Partner with Social Committee, catering partner and Board to align events and
membership e􀆯orts with organizational goals

Support fundraising campaigns and membership/event referrals through events and member engagement

Prepare reports on event performance, rental revenue, and membership metrics for leadership and board review monthly

Qualification:

Bachelor’s degree in Marketing, Event Planning, Hospitality, or related field preferred

3+ years of experience in event coordination, membership management, or
nonprofit fundraising

Proven ability to manage logistics, budgets, and vendor relationships

Strong communication, customer service, and sales skills

Familiarity with CRM systems, donor databases, and event platforms

Preferred Traits
 Mission-driven and community-oriented mindset                                      Creative and resourceful problem-solver
 Comfortable juggling multiple priorities and deadlines
 Experience working with diverse populations and inclusive programming