Development Administration & Operations Coordinator

The Oregon Museum of Science and Industry (OMSI) is seeking a full-time Development Administration & Operations Coordinator. The Development Administration & Operations Coordinator provides leadership in project management, operational systems, and administrative support for the Development Team. Reporting to the Vice President of Development, this role serves as the team's project management lead, building and maintaining structures, systems, and processes that enhance efficiency, collaboration, and accountability across the division.

A central responsibility of the role is the coordination of the Development Committee, serving as a staff liaison to support the Vice President in ensuring effective governance, strong engagement, and seamless alignment with organizational leadership.

This position supports the Vice President of Development with scheduling, team management, recruitment, onboarding, and operational oversight. The Manager ensures smooth coordination of development team meetings, strengthens team engagement and culture, and advances alignment with cross-departmental priorities.

Qualified candidates will have, but not limited to:

• Business Practices:
  • Demonstrated interpersonal and communication skills and ability to provide culturally-responsive customer service;
  • Ability to model and support teamwork and collaboration with colleagues with varied skills and responsibilities;
  • Demonstrated organizational and problem solving skills;
  • Demonstrated ability to pivot between individual and team work;
  • Ability to effectively handle multiple tasks, often with overlapping and time-sensitive deadlines;
  • Demonstrated attention to detail with a high degree of accuracy.
• Diversity, Equity, & Inclusion (DEI) Knowledge:
  • Knowledge of current equity, diversity, inclusion and social justice theories and practical applications, including critical theories of systemic oppression, unconscious bias, and personal identity and intersectionality matters;
• Administrative Support & Operations:
  • Strong experience providing executive-level administrative support, including scheduling, meeting and committee coordination, and preparation of materials.
  • Knowledge of business operations and budget tracking.
  • Ability to design and maintain effective administrative and operational systems that support team performance and organizational compliance.
• Project Management & Strategic Coordination
  • Demonstrated ability to lead and manage complex projects, balancing multiple priorities and deadlines across a collaborative team environment.
  • Familiarity with project management tools and methodologies, with the capacity to build and refine processes for organizational use.
  • Strong communication, problem-solving, and relationship management skills to support cross-departmental initiatives and advance organizational goals
• Minimum of 3 years of cumulative experience-with increasing responsibility-in an administrative/office position:
  • Demonstrated experience working effectively with people of diverse backgrounds and talents in professional work environments;
  • Developed coordination and project management skills;
  • Experience utilizing tracking systems or tools in an office environment and contributing to system and process improvements;
  • Demonstrated experience working in a fast-paced environment, often with stringent and overlapping deadlines.
• Pre-employment checks, such as criminal background checks and reference checks.