Document Controller, Project-based (Contractor)

Document Controller, Project Based (Contractor)

Working Hours:       Hours of operation are 9:00 – 5:00pm EST, Monday through Friday  

Place of Work:           Hybrid, Cincinnati HQ and WFH  
Role type:                         Project-based, Contractor 

The Document Controller is responsible for managing the numbering, filing, sorting,  and retrieval of both electronic and hard copy documentation produced by designers, architects, and other team consultants. This role ensures that all documentation is handled in a timely, accurate, and efficient manner. You will oversee the management of internal, client, vendor, and project-related documentation and information in electronic format.

The ideal candidate is a self-starter with a strong work ethic, capable of thriving both independently and within a team environment. They are detail-oriented, possess excellent communication skills, and committed to meeting project deadlines and milestones.

Required Qualifications

• Experience in design & build communication process within the architecture, interior design or construction industries. 
• Proficiency in project documentation structure, consistency management, drawings set organization and index management, project documentation network management across all disciplines and supporting materials. 
• Experience in managing project files meet naming conventions, version control, and approval workflows. 
• Experience in coordinating with designers, architects, engineers, and production vendors to manage updates and revisions. 
• Ability to provide strong support in the creation and delivery of design intent and construction document packages. 
• Ability to verify that documentation aligns with studio standards, client requirements, and project schedules. 
• Proficiency in document management software and standard design tools (AutoCAD, Bluebeam, Adobe Acrobat, Microsoft Office Suite, Apple Keynote; and collaborative cloud-based software similar to Box, Aconex, ACC, and SharePoint). 
• Familiarity with themed entertainment project lifecycles, including concept, schematic, design development, and fabrication. 
• Ability to discern shift in priorities and follow through on deliverables with a sense of urgency.
• Ability to work with both creative and technical teams to maintain clarity and accuracy in documentation. 
• Capability to operate autonomously and take ownership of tasks  
• Strong written and verbal communication skills.