Advancement Assistant
Position: Advancement Assistant
Status: Part-time (0.75 FTE)
(30 hours/week, M-F, occasional weekends as needed)
FLSA: Non-Exempt
Schedule: Operational Faculty
Reports to: Director of Marketing, Communications, and Design
Supervises: None
Hourly range: $26-$30/hour
Start Date: Jan 12, 2026, 6-month temporary with possibility of permanent position
About The Kehillah School
The Kehillah School is an innovative independent high school rooted in Jewish values and open to students of all backgrounds. Located in Palo Alto, CA, we are committed to academic excellence, inclusion, and student well-being.
Position Summary
The Kehillah School seeks a detail-oriented, efficient, and highly organized Advancement Assistant to support the efforts of the Advancement Team which includes the Marketing & Communications, Development, and Admissions departments. This role is ideal for someone who thrives in a fast-paced environment, is highly organized and efficient, enjoys variety in their day-to-day tasks, takes pride in getting things done with precision, and takes initiative when they see a need.
This is a support role, focused on implementation, coordination, and execution. It does not involve conceptual or leadership responsibilities.
Key Responsibilities
Marketing & Communications Support
- Collect and organize content for weekly newsletters
- Gather quotes, testimonials, photos, and videos from the school community
- Generate social media posts content using brand guidelines
- Help compile and curate a library of thought leadership and expert sources to be used in brand reinforcement campaigns
- Enter photo metadata and organize digital assets
- Update website content (no design required)
- Manage the online store: inventory tracking, updating product pages, processing orders
- Assist with content collection for all marketing and identity collateral
- Collect alumni, board, grandparent, and other community member information and maintain mailing lists.
Development Support
- Assist with data entry for mailing lists and database maintenance
- Help with organizing, printing, stuffing, and mailing materials
- Maintain stock of print collateral and promotional items
- Coordinate logistics for donor acknowledgements
Admissions Support
- Support communications through Ravenna, Constant Contact, Veracross, and Gmail
- Provide hands-on support for the setup and coordination of admissions events and visits
- Fulfill logistical needs for admissions events (e.g., purchasing and transporting supplies from Costco, Office Depot, FedEx Office, etc.)
- Assist with producing collateral and printed materials for admissions outreach
- Provide administrative and on-site support for Open House, Rams Experience Days, Shadow Days, Rising Rams Reception, and other admissions events
Teamwide Operations
- Track to-do lists, assignments, and reminders using Asana
- Provide friendly but firm follow-up with staff and community members to meet deadlines
- Work across departments to collect materials and keep projects moving forward
Desired Skills & Experience
Must be able to provide verification of ability to work in the U.S. without the need for sponsorship and reside in the State of California at the time of hire.
- Education: Bachelor’s degree or equivalent experience in a related field.
- Experience with or willingness to learn: Canva, Adobe Creative Suite (Photoshop, InDesign, Lightroom), Asana, Constant Contact, Veracross, Ravenna
- Proficiency with Google Workspace (Docs, Sheets, Drive, etc.)
- Excellent attention to detail and ability to follow directions and templates precisely
- Comfort with basic data entry and spreadsheet tools
- A tenacious doer: You love checking off tasks and moving projects toward completion
- Highly organized and reliable, with excellent time management skills
- Professional and polite in your interactions, with the ability to be clear and direct when needed
- Flexible and adaptable: You’re willing to work occasional evenings/weekends and adjust work priorities as needed
- Collaborative: You’re energized by working with multiple teams and being the go-to person for making things happen
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be required to:
- Utilize close vision, distance vision, color vision, peripheral vision, and depth perception, including the ability to adjust focus. Hear and speak to exchange information.
- Work at a desk and computer screen for extended periods of time.
- Work in a traditional climate-controlled environment, occasionally outdoors, and remotely as determined by the School.
- Navigate a wide variety of challenges, deadlines, and diverse contacts which may at times be stressful.
- Occasionally lift up to 10 lbs.
- Have dexterity of hands and fingers to operate all office equipment including, but not limited to, computers, copy machines, and telephones.
- Travel safely and comfortably across a two-story, 50,000 sq. ft. campus several times in a workday.
- Sit and/or stand for extended periods of time.
- Turn, bend, kneel, crouch, or reach overhead to retrieve materials and may occasionally use a ladder.
Why Join The Kehillah School?
The Kehillah School is a progressive, inclusive, and innovative independent high school that values creativity, intellectual curiosity, and community engagement. We provide a supportive teaching environment where educators are empowered to bring their expertise and passion into the classroom.
Diversity And Belonging
We believe our strength lies in our diversity and our commitment to creating spaces of belonging for all who join us. Through belonging, our students and faculty find themselves and others, recognizing the unique contributions each person can make to healing our world. Our belief in the interconnectedness and value of all human beings compels us to work individually and collectively towards equity and social justice. We are committed to building a society that appreciates and celebrates differences as well as a society that empathetically confronts the ways individuals, institutions, and systems have oppressed others based on gender, race, religion, sexual orientation, socioeconomic status, disability, and other aspects of identity. We believe that it is only by clearly understanding the past and the present of these dynamics that our community members will develop the capacity to help create a better future for all. We acknowledge that this work is ongoing and ever-evolving.
Compensation & Benefits
Kehillah offers a competitive salary and comprehensive benefits, including health insurance, retirement contributions, and professional development opportunities. Please note that benefits may vary depending on employment status, with full-time, part-time, and seasonal employees eligible for different levels of coverage and offerings.
The Kehillah School is committed to the principle of equal employment opportunity for all employees and providing a work environment free of discrimination and harassment. All employment decisions at Kehillah are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, national, social, or ethnic origin, sex (including pregnancy), age, physical or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, ancestry, or any other status protected by Federal, State, or local laws or regulations. Kehillah will not tolerate discrimination or harassment based on any of these characteristics in the administration of its employment practices.