Program Specialist 3 - Building Training and Assessment Center (BTAC)

South Seattle College is looking to hire a Program Specialist 3 in the BAS Department.  

Salary Range for this position is $61,512 - $82, 860 (DOE).

Application and required materials must be submitted no later than / Opportunity is open until filled, first review of materials will begin December, 29, 2025. This position will remain open until filled. 

Position Summary

Under the supervision of the Dean for Math, Science, and Business, and the direction of the Principal Investigator for the Pacific NW BTAC grant, the Building Training and Assessment Center (BTAC) Program Specialist will be responsible for managing the operational and administrative components of South Seattle College's participation in the Department of Energy-funded Pacific Northwest Building Training and Assessment Center (PNW BTAC) a partnership between the University of Washington, South Seattle College, and NW Indian College. This role ensures the successful, compliant, and efficient delivery of the Center's mission to train a skilled clean energy workforce and provide energy assessments and roadmaps for commercial and institutional buildings across the Pacific Northwest.

This position supervises student employees / interns participating in the BTAC program. This position is a 18- month position, contingent on grant funding.

This position is governed by a collective bargaining agreement with representation by WFSE.

About Us

We are a district of three distinct colleges: North Seattle College, Seattle Central College, and South Seattle College, and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation. 

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.

Application Procedures:

• Attached current Resume
• Attached cover letter addressing how your background intersects with the job

Required application materials must be completed and submitted online

Notice to Applicants: 
Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.

Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas.

Seattle Colleges is unable to extend post-completion optional practical training (OPT) to F-1 students who receive STEM degrees. 

What you will be working on: 

• Provide high-touch support services to student recruits and participants in the BTAC program to support workforce training needs
• Provide information and advice to students, staff, program participants and/or the public regarding program content, policies, and activities. Recommends alternative courses of action as needed.
• Recruit new participants to the program providing relevant information about aligned industry certifications and outcomes.
• Serve as a community liaison and information clearinghouse for small and medium buildings seeking energy efficiency services, providing an overview of BTAC services and connecting interested buildings to resources available from BTAC and other community providers
• Support on-site building assessments including scheduling, dissemination of results and reports, and support for PI, faculty, and site leads as needed.
• Support meeting organization, notetaking, scheduling and follow up for meetings with BTAC partners, building owners, and other community and industry partners.
• Coordinate collection and analysis of program data in partnership with PI, Faculty, Dean, and the Office of Institutional Effectiveness, including tracking on student enrollment, retention, completion, and employment.
• Attend outreach events to promote the program, assist with the development of promotional materials, coordinate social media posts, and email campaigns, and maintain materials and mailing lists for events and prospects. Promotes the program both on campus and in the community.
• Assist with planning, preparing, and documenting program events, meetings, and programming, including partners and funding agencies
• Maintain the filing and organization of all program materials, including all program and particpant files to ensure that contents are complete, current, and audit-ready.
• Perform other duties as assigned.

Fiscal Responsibilities:

• Maintain detailed and accurate budget, financial and project records for project budget.
• Prepare and submit budget revisions to Dean based on budget to actual analysis.
• Monitor, review, prepare, reconcile, and/or approve expenditure documents.
• Prepare and manage business paperwork and processes: HR paperwork and service contracts; staffing and budget spreadsheets; monitor and reconcile salary and expenses authorized by the Dean; audit salary expense to ensure amount paid agrees with the contract; reconcile credit card; and initiate corrective action.
• Complete purchasing and supplies paperwork, travel requisitions, and expense and service contracts and invoices; ensure control and regulatory compliance in labeling, tracking, and maintaining grant asset inventory.
• Perform other duties as assigned.

This description is not intended to cover every aspect of this job, we are a team that works together to meet the need of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this description.

What you bring as a candidate:

• Bachelor's degree.
• Intermediate level of competence with Microsoft Office, including use of online collaboration tools.
• Demonstrated intercultural competence, including an awareness and understanding of systemically underrepresented populations and ability to create an educational environment that affirms commitment to equity and inclusion.
• Ability to communicate well both orally and in writing.
• Ability to work productively as part of a team.
• Independently research, analyze and apply rules and regulations; perform assigned duties consistent with applicable laws,  procedures, and grant compliance.
• Ability to accurately perform multiple tasks in a timely manner in a diverse environment.
• Ability to interpret detailed information and trouble-shoot and problem-solve.
• Excellent customer service skills.
• Ability to read and verify data and prepare various materials.

Physical Demands and Disability Accommodation

Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources.

• Typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office.
• Encounters frequent interruptions throughout the workday.
• It is regularly required to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion with or without reasonable accommodation.
• Lifting and carrying up to 25 pounds; standing, walking, sitting for long periods of time, kneeling, squatting, and stooping; and traversing up and down stairs.

Notice of Non-Discrimination Statement 

Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodation will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of bullying behaviors, including cyberbullying.

Students, employees, and applicants at Seattle Colleges can reach the Title IX Coordinator or ADA/Section 504 Coordinator for questions about discrimination, harassment or grievance procedures. 

Background Check Statement 

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required.