Program Fiscal Specialist - Arts, Humanities, and Social Sciences (AHSS)

Seattle Central College is looking to hire a Program Fiscal Specialist in the Arts, Humanities, & Social Sciences Department. 

Salary Range for this position is $61,512 - $82, 860 (DOE).

Application and required materials must be submitted no later than / Opportunity is open until filled, first review of materials will begin January, 22, 2026. This position will remain open until filled. 

Position Summary

Under the direction of the Dean of AHSS, the Program Fiscal Specialist (Program Specialist 3) independently manages complex program and fiscal operations for the Arts, Humanities, and Social Sciences Division. This position performs advanced fiscal tracking, reconciliations, and budget reporting, serving as a key resource for the Dean in developing and monitoring department and program budgets.

The incumbent is responsible for implementing and improving fiscal procedures, maintaining compliance with college and state regulations, preparing financial analyses and projections, and supporting division planning through accurate and timely fiscal reporting. The role also provides high-level administrative coordination for division programs and faculty operations.

This position directs the work of hourly, temporary, student, work-study employees. 

This position is governed by a collective bargaining agreement with representation by WFSE.

About Us

We are a district of three distinct colleges-North Seattle College, Seattle Central College, and South Seattle College, and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation. 

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.

Application Procedures:

• Attached current Resume
• Attached cover letter addressing how your background intersects with the job

Required application materials must be completed and submitted online

Notice to Applicants: 
Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.

Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas.

Seattle Colleges is unable to extend post-completion optional practical training (OPT) to F-1 students who receive STEM degrees. 

What you will be working on: 

• Independently manage and track multiple AHSS departmental and program budgets; prepare projections, reports, and budget-to-actual analyses for Dean review.
• Prepare, review, and process all business and financial documents, including inter-departmental charges, purchase requisitions, invoices, stipends, business process requests, travel authorizations, reimbursements, and payroll.
• Serve as division fiscal liaison with the Business Office and district-level fiscal staff; interpret fiscal policies and provide recommendations to ensure compliance and efficiency.
• Reconcile monthly expenditures and procurement card statements; identify discrepancies and initiate corrective action.
• Monitor grant and special project budgets, including tracking time and effort, submitting reports, and ensuring compliance with fiscal guidelines.
• Coordinate annual budget planning with the Dean; prepare documentation for allocation requests, year-end reconciliation, and carry-forward planning.
• Create and maintain systems and tools for budget tracking, reporting, and documentation.
• Develop and maintain division resource manuals, fiscal timelines, and process guides.
• Coordinate onboarding and fiscal processing for faculty, part-time, and student employees.
• Serve as a point of contact for faculty and staff regarding fiscal procedures, procurement, travel, and HR forms.
• Provide administrative coordination for scheduling, communications, and division initiatives.
• Participate in college and district committees or workgroups to support fiscal process improvements.
• Exercise independent judgment and maintain confidentiality in all fiscal and personnel matters.

This description is not intended to cover every aspect of this job, we are a team that works together to meet the need of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this description.

What you bring as a candidate:

• Associate's degree and at least four (4) years of progressively responsible fiscal or program coordination experience; or Bachelor's degree in a business or related field and at least two (2) years of experience.
• Demonstrated ability to independently manage and track multiple budgets and financial processes.
• Advanced proficiency with Microsoft Excel, Word, and financial reporting tools.
• Demonstrated experience with public-sector accounting systems and fiscal compliance requirements.
• Strong analytical, organizational, and communication skills.
• Demonstrated ability to interpret fiscal data and prepare summary reports.
• Demonstrated experience working in a diverse, equity-minded college environment.
• Ability to exercise discretion, prioritize multiple deadlines, and recommend procedural improvements.

Physical Demands and Disability Accommodation

Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources.

• Typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office.
• Encounters frequent interruptions throughout the workday.
• It is regularly required to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion with or without reasonable accommodation.

Notice of Non-Discrimination Statement 

Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodation will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, the Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of bullying behaviors, including cyberbullying.

Students, employees, and applicants at Seattle Colleges can reach the Title IX Coordinator or ADA/Section 504 Coordinator for questions about discrimination, harassment or grievance procedures. 

Background Check Statement 

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required.