Accounting Associate

About the Role
Mudd Advertising is seeking a highly detail-oriented Accounting Associate to support daily accounting operations, accounts payable, and month-end close processes across multiple company entities. 

The ideal candidate is organized, self-driven, and confident working with modern financial systems such as NetSuite and other oracle products. 

Key Responsibilities

Accounts Payable (Primary Focus – ~70%)

• Process vendor invoices, bills, and credits in NetSuite with accurate coding and supporting documentation.
• Validate invoice details, terms, and approvals before posting.
• Work with internal departments to resolve missing documentation, incorrect coding, or billing discrepancies.
• Maintain vendor records and ensure proper GL and departmental alignment.

General Accounting (Secondary Focus – ~30%)

• Prepare and post journal entries (JE) for accruals, reclasses, and adjustments.
• Assist with month-end close tasks. 
• Support account reconciliations
• Participate in building and maintaining monthly financial support schedules.

Financial Operations & Systems

• Work daily in NetSuite for transaction entry, research, and reporting.
• Use Salesforce (light use) to verify client/project data when needed for billing or cost allocations.
• Use Excel extensively for reconciliations, lookups, pivot tables, and ad-hoc reporting.
• Assist with continuous improvement initiatives, including automation, process standardization, and cleaner workflow documentation.

Month-End Close & Reporting Support

• Contribute to month-end close by meeting deadlines, completing assigned sections, and maintaining accuracy across entities.
• Support Senior Accountant and CFO with data pulls, schedule updates, and reconciliations.

Requirements

• Bachelor’s degree in Accounting (or equivalent relevant experience)
• 2–3 years of experience in accounting operations (AP, JE, reconciliations, or similar).
• Strong proficiency in Excel (VLOOKUP/XLOOKUP, pivot tables, filtering, data integrity checks).
• Experience with NetSuite strongly preferred; ERP experience required.
• Strong attention to detail and commitment to accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks, meet deadlines, and follow structured accounting processes.