Office Assistant

This position is responsible for providing secretarial support for the operations of the department.

Examples of Duties

• Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
• Posts plans and specifications to database.
• Processes and variety of applications and permit requests.
• Prepares a variety of letters, reports, forms, memoranda, legal descriptions and other documents.
• Maintains record drawings database, plat database, site plan database, storm water management database, etc.
• Processes incoming and outgoing mail.
• Maintains and updates contractor lists.
• Processes accounts payable and accounts receivable.
• Scans and archives documents.
• Posts street closing and other information to the city website.
• Maintains office supply inventory; makes purchases as needed.
• Arranges and attends meetings; provides support and records minutes.
• Performs related duties.

Minimum Qualifications

• Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.