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Office Specialist 2

Oregon State University

Office Specialist 2

Oregon State University

Department: North Willamette Exp Sta (ANW)

Appointment Type: Classified Staff

Job Location: Aurora

Recommended Full-Time Salary Range:

Job Summary:

This recruitment will be used to fill one full-time Office Specialist 2 position with Oregon State University’s North Willamette Research and Extension Center (NWREC ) located in Aurora, Oregon. The NWREC is part of Oregon State University’s Agricultural Experiment Station and Extension Service.

The North Willamette Research & Extension Center is an agricultural related facility that supports small fruits, orchard crops, vegetable & specialty seeds, IR4 Pest management, Christmas trees, nursery production, nursery plant pathology and food safety, and small farms commercial growers.

The individual performs various administrative and office support functions such as receiving visitors, handling information requests, invoice and purchase order processing, human resources, newsletter publishing, website and social media management, preparing reports, assisting with financial accounting, coordinating/managing special events and tours and overseeing conference room facilities. The individual interfaces with the public on a constant basis via the phone, helping walk-in visitors and through email.

The individual works closely with the center director, and collaboratively with NWREC faculty and staff to provide necessary support in timely, professional manner.

To learn more about the North Willamette Research and Extension Center, please visit: https://agsci.oregonstate.edu/nwrec

Commitment to Inclusive Excellence Oregon State University is committed to creating and maintaining compassionate and inclusive learning and working environments for all learners, visitors and employees. We envision collaborative community environments that enhance civility and embrace diversity. All employees are responsible for achieving this commitment. This commitment includes, but is not limited to, complying with Civil Rights and Language Access regulations. In addition, this individual will work with faculty to ensure that educational programs and outreach activities serve diverse populations, including those that have been historically marginalized/excluded from participation.

College of Agricultural Sciences faculty are committed to enhancing student success by engaging students in quality academic, research, internships, global studies, and other experiential learning opportunities. Positions with primary responsibility for extension and outreach are likewise committed to learner success through programming appropriate for diverse audiences. There is an expectation that, as part of your role in the college, you embody and advance the principles and practices conveyed in the CAS CARE Commitment document.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 document.

Why OSU?

Working for Oregon State University is so much more than a job!

FACTS :

• Top 1.4% university in the world

• More research funding than all public universities in Oregon combined

• 1 of 3 land, sea, space and sun grant universities in the U.S.

• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties

• 7 https://hr.oregonstate.edu/work-life/diversity-and-cultural-resources that offer education, celebration and belonging for everyone

• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates

• 35k+ students including more than 2.3k international students and 10k students of color

• 217k+ alumni worldwide

• For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a https://hr.oregonstate.edu/benefits/prospective-employee with benefits eligible positions that is designed to meet the needs of employees and their families including:

• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.

• Free confidential mental health and emotional support services, and counseling resources.

• Retirement savings paid by the university.

• A generous paid leave package, including holidays, vacation and sick leave.

• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.

• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.

• Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the https://hr.oregonstate.edu/benefits/new-employees/benefits-calculator to learn more about the full value of the benefits provided at OSU .

Key Responsibilities

30% Finance & Accounting

• Manages accounts payable and accounts receivable processes. Investigate and resolve invoice or payment discrepancies with vendors.

• Center liaison between NWREC faculty, staff and OSU Accounts payable, Travel (Concur), Accounts Receivables, and other financial systems/centers.

• Assist director and OSU Financial Support Services (FSS ) with financial reports and special projects.

• Manages NWREC’s farm lease program.

• Reconciles monthly fuel and mileage receipts for station vehicles.

• Other duties as assigned by director or requested by researchers.

20% Media, Communications, and Digital Content

• Create and manage content social media, and websites, ensuring consistent and engaging communication.

• Create, format and publish newsletter quarterly, or at the discretion of the center Director.

• Gather media and highlights from faculty and staff to use in media and outreach efforts.

20% General Office

• Serve as the first point of contact for visitors and inquiries, providing excellent customer service and directing them to the appropriate personnel.

• Maintain inventory of office equipment and supplies and ordering to keep supplies stocked.

• Serve as technology specialist for the Center

• Receive, process, and send mail.

• Drive to bank, post office, and local supply outlets for miscellaneous errands.

15% Human Resources

• Manage HR processes, including recruiting, hiring, onboarding and terminations.

• Maintains personnel files as required by OSU’s Record Retention Schedule.

• Liaisons for HR, timesheet, payroll related questions/concerns and general office processes and procedures.

15% Outreach and Public Engagement

• Provides support for significant station-wide public events and tours at NWREC .

• Manage conference room facilities and bookings.

What You Will Need

Ability to plan, organize, evaluate, set priorities, manage multiple projects, interruptions, activities and deadlines simultaneously.

Ability to work independently and have excellent multitasking and organizational skills.

Strong problem-solving skills and attention to detail.

Ability to work with frequent interruptions from employees, clients and numerous on campus departments, by email, phone and in person.

Excellent customer service skills and the ability to cooperate effectively with others on a broad array of problem-solving tasks.

Outstanding communications skills, both oral and written.

Team-oriented, collaborative, and flexible.

Ability to work with the individuals in a professional and confidential manner.

Experience with MS Oﬃce applications.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

What We Would Like You to Have

Experience processing accounts payable & receivable documents.

Experience entering, reconciling, compiling and deciphering financial data.

Experience with hiring processes, employee onboarding, and maintaining personnel records.

Experience with Banner, EMPCenter, BennyBuy, Concur, CORE , PeopleAdmin, BennyHire.

Experience coordinating events.

Ability to learn and adapt to using multiple forms of digital communication systems, including websites, email newsletters, social media, and other tools in a changing technological environment.

Working Conditions / Work Schedule

Regular working hours 8:00 am – 4:30 pm, Monday-Friday.

Work is primarily conducted in an office setting; however, the position may require occasional evenings based on need, such as supporting outreach events at the center indoors and occasionally outdoors.

This position spends extensive periods of time sitting, standing at desk in front office.

This position spends extensive periods of time using a computer.

Special Instructions to Applicants

To ensure full consideration, applications must be received by December 29, 2025. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.

Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position.

Resumes are NOT accepted at the application stage for this position.

Cover letters are optional for this position and will not be used for evaluating your qualifications.

Equivalent required experience is based on full-time equivalent (40 hours per week).

PLEASE NOTE : If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.

Typically, the starting salary is at the lower end of the salary range.

For additional information please contact:

Steve Young

steve.young@oregonstate.edu

971-801-0384

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our https://hr.oregonstate.edu/careers/background-checks website including the https://hr.oregonstate.edu/careers/candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

To apply, please visit: https://apptrkr.com/6776753

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