Personal Assistant

Job Title: Personal Assistant

Position Overview

We are seeking a reliable, detail-oriented, and highly organized Personal Assistant to provide comprehensive support to a busy executive and their family. This role includes managing daily personal tasks, coordinating children’s school-related activities, assisting with personal payments and errands, and supporting basic company administrative work. The ideal candidate must maintain confidentiality, demonstrate strong communication skills, and be comfortable multitasking in a dynamic environment.

Key Responsibilities

1. Personal & Family Support

• Assist with daily household needs and personal tasks.
• Pick up children from school occasionally or regularly (as assigned).
• Coordinate children’s school-related activities, including:
  • School schedules, calendars, and event reminders
  • Teacher communication and parent–school correspondence
  • Homework reminders and activity organization
• Manage family appointments (medical, extracurricular activities, school meetings).
• Run personal errands such as grocery shopping, returns, deliveries, and scheduling home services.

2. Financial & Administrative Support

• Handle personal payments, including bills, reimbursements, and expense tracking.
• Maintain organized records of personal receipts, invoices, and payment schedules.
• Assist with travel arrangements (flight booking, hotel arrangements, itineraries).
• Manage personal document filing (insurance, subscriptions, memberships, renewals).

3. Company Administrative Support

• Assist with light office and administrative duties for the company, including:
  • Scheduling meetings and maintaining calendars
  • Preparing basic reports, documents, and correspondence
  • Data entry and file organization
  • Coordinating communication between internal teams when needed
• Provide general operational support as assigned by the executive.

Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Valid driver’s license with a clean driving record (required for school pickups).
• Excellent communication skills in English; bilingual ability is a plus.
• Strong organizational skills with the ability to manage multiple priorities.
• High level of discretion, professionalism, and confidentiality.
• Proficiency in basic office software (Microsoft Office, Google Workspace).
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Additional Requirements

• Ability to work flexible hours depending on family and business needs.
• Comfortable working around children and maintaining a family-friendly attitude.
• Ability to lift and carry items (up to 20 lbs) when handling errands or household tasks.

Compensation & Benefits

• Competitive salary based on experience
• Paid time off and applicable benefits

Email: 
hr@phantomgogo.com