Accounts Payable Manager

Salary Range: $80,000 - 90,000 

Schedule: Monday - Friday; 8:00 am - 4:30 pm

Hybrid schedule; In-office 3 days per week

Location: Skokie, IL

We are looking for a detail-oriented, organized and self-sufficient Accounts Payable Manager to manage the full-cycle AP process with a focus on accuracy, timeliness, and process improvement. This is an individual contributor role ideal for someone who thrives in a hands-on environment. The successful candidate will be responsible for managing the AP function through Bill.com, monitoring shared inboxes, supporting audits, and generating ad hoc and routine reports.

Responsibilities:

• Oversee the full accounts payable cycle, from invoice intake through payment processing.
• Manage the Bill.com inbox, ensuring invoices are properly routed, coded, and approved.
• Monitor and maintain the accounts payable inbox, triaging inquiries and following up with vendors and internal stakeholders as needed.
• Maintain accurate and complete vendor records, including W-9 forms and 1099 compliance.
• Reconcile AP subledger to the general ledger and assist with month-end close.
• Conduct ad hoc analysis and prepare routine AP reporting, such as aging reports, payment forecasts, and spend summaries.
• Ensure compliance with internal controls and company policies.
• Assist with annual audits by providing requested documentation and explanations.
• Identify and implement process improvements and support automation initiatives.

Qualifications:

• Bachelor's Degree in Accounting, Business, Social Services, or a related field preferred.
• Associate's Degree in Accounting, Business, Social Services, or a related field.
• 5 years of accounts payable experience, with ownership of end-to-end processes preferred.
• Strong working knowledge of Bill.com and AP best practices.
• Experience managing shared email inboxes in a professional, organized manner.
• Proficiency with Microsoft Excel (e.g., pivot tables, vlookups) and comfort with data analysis.
• 3+ years of financial or business-related experience require
• 3+ years IRS 1099 regulations experience preferred
• 1-2+ years IRS 1099 regulations experience required

Benefits: 

• FREE Virtual Primary Care, Urgent Care, and Mental Health Counseling for ALL Employees
• PAID Maternity/Paternity leave
• Medical Insurance (BCBS of IL)
• Dental Insurance
• Vision Insurance
• Life Insurance
• Long-Term & Short-Term Disability
• Pet Insurance
• FSA (Health, Dependent Care, Transit)
• Telemedicine
• EAP
• 403(b) Retirement Plan with Employer Match