Administrative Support Supervisor - UAPG Fiscal Support Staff
This position is Open until filled. Early applications are encouraged as the position may close before the listed deadline once a suitable candidate is found.
Summary of Job Duties:
The Administrative Support Supervisor is the point person for UAPG stakeholders to contact for assistance with a variety of needs, from purchasing, to conference registration, to travel, and other needs as directed. Travel planning, booking and reconciliation for UAPG students, faculty and staff is an essential piece of this position's daily tasking. Pcard/Tcard reconciliations are of the utmost importance at UA and failing to stay current can create hardships for the entire UAPG operations team. These reconciliation responsibilities extend past the UAPG Administrative Team to include MUSiC, HiDEC, and NCREPT, and other stakeholders as directed. FedEx shipping for UAPG stakeholders is also routed through this position.
Assist the Mantooth research group with procurement activities related to their respective projects/awards. This can include working with Travel, Procurement, Export Control, UA Legal and other UA business units as deemed necessary. Many of these tasks are research critical. Following up on these tasks and escalating, as necessary, is crucial to the continued success of the research team.
Maintaining the Procurement Log within SmartSheets is essential to the success of the UAPG Finance Team. The transparency this provides allows any member of the finance team to step in to help if the workload becomes excessive.
This role includes completing tasks that contribute to the UAPG team's success where needed and/or as assigned and taking action to uphold and enhance a positive and supportive team culture. Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.
Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.
Minimum Qualifications:
The formal education of a high school diploma
At least one year of specialized training in business management, business education, or a related field
At least one year of experience in administrative support
Ability to communicate both orally and in writing
Experience with Microsoft Office suite
Preferred Qualifications:
Experience with the University of Arkansas Workday system
Experience with data collection and analysis
Experience relating to financial understanding of research programs
Salary Information:
$39,930 - $43,923
Required Documents to Apply:
Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume
Optional Documents:
Proof of Veteran Status
Recruitment Contact Information:
Julie Brogan
Human Resources Partner
University of Arkansas, College of Engineering
800 W. Dickson St. | BELL 4183 | 1 University of Arkansas | Fayetteville, AR 72701
jbrogan@uark.edu
479-387-3942