Office Manager - Study Abroad Business Support

This position is Open until filled. Early applications are encouraged as the position may close before the listed deadline once a suitable candidate is found. 

Summary of Job Duties:

The Office Manager supports the daily operations of the Office of Study Abroad & International Exchange. This position requires superior verbal and written communication competencies, the ability to thrive in a team-oriented environment, and excellent customer service skills when engaging with prospective and current students. The ideal candidate is a problem-solver, service-oriented, a quick-learner, and organized.

• Analyze and manage the international travel registry, ensuring full compliance with international travel policies and regulations.
• Oversee scholarship and funding opportunities for students participating in study abroad programs, including promotional activity, the application process, and award disbursement.
• Support the contract and memorandum of understanding processes for University of Arkansas-administered study abroad programs.
• Answering and directing telephone calls and emails from students, parents, faculty, and staff to appropriate departments or individuals. 
• Monitor office supplies and manage the ordering process for new stationery, furniture, appliances, and electronics as necessary.
• Coordinating and facilitating trainings for new office employees
• Assisting new office employees with their employment paperwork in collaboration with GSIE Human Resources.
• Ensuring the office is well-maintained, safe, and clean, including overseeing repairs and maintenance of appliances and office equipment.
• Monitoring peer advisors to ensure that they stay on task with their responsibilities.
• Support the office with outreach, marketing and event initiatives

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Minimum Qualifications:

The formal education equivalent of a bachelor's degree in public administration, general business, or a related field

Preferred Qualifications:

At least three years of professional or administrative experience

Experience with University of Arkansas Workday system, Starfish, Razorbuy, and Terra Dotta Risk Management Tool

Experience using databases and Excel spreadsheets

Knowledge, Skills & Abilities:

Knowledge and experience with the Microsoft Office Suite

Strong analytical and communication skills

Strong project management skills

Demonstrated ability to maintain a professional demeanor and work discreetly with confidential records and information

Salary Information:

39,930.00

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Proof of Veteran Status

Recruitment Contact Information:

Melissa Erwin
Assistant Dean of Financial Affairs
mpalmat@uark.edu