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Graduate Intern - Experiential Programs

VCU Career Services
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DescriptionThe Graduate Intern - Experiential Programs role will provide operational and assessment support in VCU Career Services (VCS) for student experiential learning programs, 15 hours per week. Throughout the year, student experiential programs managed through VCU Career Services run in cycles and phases, based on the key timelines of the core programs they support. The intern will gain experience supporting a variety of program components. The intern will learn and implement database management practices, including marketing, on Handshake, VCU's job & internship portal. This individual will assist VCU Career Services in achieving its strategic goals by supporting data and analysis, marketing and communications, events, and special projects, in collaboration with Employer & Experiential Development (EED) team members as assigned.

 Responsibilities

Operations Support – 4-6 Hours/Week (40%)

  • Manage student-facing marketing for career fairs, career treks, Internship Funding Program (IFP), and the VCU Internship Survey.
  • Conduct detailed pre-screening of IFP student applicants.
  • Assist with reviewing the budget worksheets of IFP applicants.
  • Build and send student newsletters to increase awareness of and access to part-time and seasonal off-campus jobs, paid internships, and, in the fall, positions through VCU’s Federal Work-Study (FWS) Program.
  • Oversee follow-up communications to students with incomplete applications weekly.
  • Facilitate “Earn While You Learn” sessions during New Student & Transfer Orientation.
  • Provide technical support for virtual student and reviewer information sessions for IFP.
  • Provide user-experience support for the Transforming Federal Work-Study (TWFS) Canvas course as needed.

Assessment Support – 4-6 Hours/Week (40%)

  • Track and report IFP applicant data weekly.
  • Conduct a bi-weekly demographic analysis of IFP applicant data.
  • Contribute to the analysis and reporting of quantitative and qualitative program outcomes, including but not limited to IFP and TFWS.
  • Review reports of Handshake postings to inform student newsletters.
  • Compile data and draft the alum outcomes report with the support of the IFP program administrator.
  • Oversee the communication and analysis of the FWS mid-year and end-of-year student surveys.

Team Support & Special Projects – 3 Hours/Week (20%)

  • Attend Career Services weekly staff meetings (Tuesday mornings, 9:00-10:00 a.m., if possible)
  • Support department and campus-wide programming, career fairs, career treks, student employee and student supervisor events, and other events, including virtual delivery.
  • Engage in project work related to the VCS 2022-2026 Strategic Plan based on individual areas of interest.
  • Support general administrative functions of the office and related projects. 
  • Partner with supervisor and other professional staff members on projects of need and interest.
  • Participate in applicable training in-office, online, and through other VCU entities to support skill-building and improve work quality.
  • Other duties as assigned by supervisor and/or Executive Director of VCU Career Services.

 Qualifications

  • Availability to work 10-15 hours per week throughout the academic year, with the ability to extend employment the following year upon positive performance review.
  • Must be a currently enrolled graduate/professional student at VCU with availability for at least the subsequent two semesters.
  • An ability to strategically manage relationships with diverse stakeholders.
  • Manage time and projects effectively to meet deadlines, prioritize, and communicate progress.
  • Ability to work independently as well as with a team.
  • Comfortable with communicating across various platforms and delivering content to internal and external partners promptly.
  • Basic knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, etc.) and Google Suite (Drive, Sheets, Docs, Slides, Mail, Calendar, etc.).
  • Willing to learn the basics of Canva.
  • Attention to detail.
  • Ability to apply data-informed decision-making skills.
  • Demonstrate a high standard of ethics and maintain a dedication to academic and professional excellence.

Additional Information related to the position:

Ideal start: February 2026

Location/Work Setting: This position is a hybrid work position. Training will take place in the VCU Career Services office located in the University Student Commons (907 Floyd Avenue, 23284). Training will take place in person, unless otherwise determined by the supervisor and the selected candidate.

Pay Rate: $17.00 per hour. This position is not a Graduate Assistantship and does not include associated course/tuition benefits. This is an hourly, paid Graduate/Professional-level experiential opportunity for 10-15 work hours per week (maximum of 15 hours per week). This position will run through May 2027 with the chance of an extension. 

Additional Perks: Opportunity to network with internal and external partners related to the career development process at VCU.

Supervisor: Jeanette Hickl, Assistant Director, Internship and Experiential Programs, VCU Career Services