Education Finance Coordinator Apprenticeship Internship

LAMOUR Clinic and LAMOUR Community Health Institute were established to provide an essential link between the community, healthcare, human services, and educational systems.

We are a multi-service, community-based agency committed to advocating for and providing culturally competent, comprehensive programming and services. We have a responsibility for the communities we serve and to the staff we employ to help them reach their full potential.

Our Youth Development Early Learning Center and Preschool are licensed through the Massachusetts Department of Early Education and Care and are in the process of obtaining approval from the Massachusetts Department of Elementary and Secondary Education as a special education day program. We serve students diagnosed with Serious Emotional Disturbance (SED) and Intellectual Developmental Disability (IDD), with a strong emphasis on cultural responsiveness.

The Education Pathways Program was developed to strengthen the connection between the community, healthcare, human services, and education systems. Our staff are multicultural healthcare providers who speak and understand the cultural and linguistic needs of the communities and students we serve. Our students include both English language learners and native English speakers. The Pathways Program partners with high schools, community colleges, and public and private universities to train individuals in direct clinical or field-based practice, covering soft, technical, and advanced-level skills. This practice-based field education prepares youth and adults with technical competencies, academic knowledge, and employable skills essential for success in human services and healthcare professions.

LOCATION:

The main offices are in Randolph and Braintree, Massachusetts, with satellite locations in various states. Administrative staff may be assigned to work at any of our office sites within the regions we serve, depending on position availability, and travel may be required as part of the role.

JOB SUMMARY:

The Finance Coordinator is responsible for the daily operations of financial management related to student accounts within the accounting system. This position initiates fund transfers to student accounts, oversees invoices within educational programs, and facilitates payment collection from discharged students, including generating payment receipts and coordinating the posting of funds to student accounts in accordance with cash and check collection policies.

The Finance Coordinator ensures compliance with accounting policies, procedures, and protocols related to journal entries and operational processes within the finance department. The position oversees accounting activities across all web-based financial applications, including accounts payable and receivable functions.

Additional responsibilities include ensuring the proper utilization of services within contract and procedure codes, contract management, and process improvements to enhance productivity. The Finance Coordinator participates in monitoring expenditures, ensuring compliance with program and service requirements through the oversight of financial and healthcare accounting management. The role also involves reviewing company performance benchmarks, supporting funding reallocation, conducting program and budget reviews, and coordinating critical data reporting requirements, analysis, and follow-up.

This position has direct oversight of compensation-related processes for direct care staff, including but not limited to bonus accruals, contract interpretation, bonus approvals, and payroll reconciliations.

QUALIFICATIONS REQUIRED AND EXPERIENCE:

• Degree in Accounting or Finance, with experience in accounting, finance, or healthcare administration. 
• A minimum of two (2) years of recent or previous administrative support experience is required.
• At least two (2) years of prior experience in the healthcare field is preferred.
• Optional Practical Training (OPT) eligibility accepted.
• Curricular Practical Training (CPT) eligibility accepted.
• Bilingual ability is a plus, particularly in Haitian Creole, Portuguese Creole, Yoruba, Igbo, Hindi, Gujarati, Farsi, French, Spanish, Vietnamese, Chinese, or Cambodian.

POSITION RESPONSIBILITIES AND TASKS:

• Assist the Manager with student accounts payable and accounts receivable billing, invoicing, and bookkeeping within the Finance Department. This includes direct oversight of administrative and direct care staff compensation, as well as student account management. 
• Responsible for ensuring optimal billing and collections performance by analyzing student accounts and staff productivity to ensure successful payments, optimizing self-pay account collections, reconciling copayment batches, and monitoring and reconciling payroll on a weekly basis.
• Assist as a liaison between the Operations Team and Senior Leadership to identify and track key initiatives that improve overall financial performance.
• Assist in identifying and implementing opportunities to maximize utilization of all contracted services and company agreements to increase revenue.
• Closely monitor clinic, educational, and social service reimbursement to ensure payment accuracy and compliance with reporting requirements.
• Partner with Accounting, Revenue Cycle, Operations, and other business units to support the month-end closing process and ensure accurate financial reporting.
• Assist with oversight of educational programs and social services, including the monthly and annual financial reporting to senior leadership, annual budget preparation, forecasting, team development, management, and ad hoc reporting.
• Review and approve all educational program and social service vendor budgets, including managing the budget calendar, tracking deadlines, and reporting on year-over-year changes and key financial drivers.
• Review and approve all educational program and social service payroll budgets, including managing timelines, evaluating year-over-year variances, and supporting quality improvement initiatives.
• Identify and outline areas of opportunity to drive process improvement and operational efficiency across departments.
• Build and maintain dynamic Excel models to support financial reporting and ad hoc analyses.
• Develop and maintain collaborative relationships with leaders from Accounting, Revenue Cycle, Payroll, Human Resources, Operations, and other departments.
• Work with the Bookkeeper to ensure an accurate and timely month-end close process.
• Prepare and submit monthly financial statements to the Director of Finance for review.
• Prepare weekly and monthly Internal Audit Management Reports in coordination with the internal audit team to summarize and interpret audit findings.
• Assist the Director of Finance in implementing additional internal audits as needed.
• Collaborate with the Director of Finance to implement new financial technologies, systems, and process improvements.
• Support Accounts Receivable (AR) and Payroll with weekly and monthly reporting requirements.
• Manage annual third-party reviews and/or audits to ensure compliance with financial standards.
• Work with the Director of Finance to create, maintain, and update the Accounting Policies and Procedures Manual.
• Assist the Director of Finance in ensuring full compliance with federal, state, and local regulations.

ORG UNIT/CLASS CAG: Department Accounts Payable & Account Receivable Position

AFS1 Entry/Intermediate level

KEY SKILLS & BEHAVIOR:

• Strong math, accounting, budgeting, and analytical skills, with a solid understanding of financial analysis and accounting principles.
• Ability to work both independently and collaboratively with team members.
• Ability to strategically plan, prioritize daily tasks, and manage multiple responsibilities effectively.
• Strong communication skills, with the ability to interact effectively in a variety of situations and with diverse populations.
• Excellent time management and organizational skills.
• Skilled in performing tax research and analysis.
• Ability to think creatively and identify tax-saving opportunities for the company.
• High attention to detail and accuracy in all financial and administrative work.

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SALARY & BENEFITS:

• $1,000 per month increase based on KIP performance after completion of training
• Flexible schedule
  • Must be willing to work some late afternoons and evenings until 8:15 p.m., as well as occasional weekends based on program needs
• Education stipends with partnering colleges available after one (1) year of employment
• Eligibility for H-1B visa sponsorship after 365 days of employment, subject to organizational and federal program requirements