Proposal Coordinator
RubinBrown is one of the nation’s leading accounting and professional consulting firms with a commitment to building personal relationships and delivering totally satisfied clients. The RubinBrown name and reputation are synonymous with experience, integrity and value. RubinBrown has revenue of approximately $240 million with 1,000+ team members across locations in Chicago, Denver, Kansas City, Las Vegas, Nashville, and St. Louis.
Join a dynamic team dedicated to driving firm growth and strengthening client relationships. As a Proposal Coordinator within our Strategic Client Development group, you’ll play an essential role in developing compelling proposals and supporting key business initiatives. Our team is collaborative and forward-thinking, grounded in innovation, continuous improvement, and a genuine sense of camaraderie. Help us provide the tools, resources, and insights that empower our professionals to win new opportunities and shape RubinBrown’s future.
Major Responsibilities
Lead proposal development from start to finish - crafting persuasive, client-focused documents that reflect RubinBrown’s strengths and values.
Review and interpret RFPs, ensuring all requirements and deadlines are met.
Partner with proposal teams to establish timelines and manage deliverables.
Coordinate New Business Opportunity notices and track progress in the firm’s CRM system.
Maintain and update our proposal content library to ensure accuracy and consistency.
Gather feedback, refine drafts, and ensure all submissions meet the highest standards of quality.
Create professional materials such as Statements of Qualifications and Presentations using Microsoft Word, Excel, and PowerPoint templates.
Maintain New Business Pipeline reports and contribute to ongoing process improvements.
Support additional projects that advance firm growth and contribute to the team’s annual goals.
Preferred Experience/Background/Skills
Bachelor’s degree in Marketing, Communications, English, Journalism, or a related field (or equivalent relevant experience).
A strong commitment to quality and continuous improvement.
Proven ability to manage multiple projects and deadlines with accuracy and efficiency.
Exceptional attention to detail and a proactive approach to problem-solving.
Excellent communication skills - both written and verbal - with the ability to collaborate across teams and levels.
Strong organizational and project management abilities.
Proficiency in Microsoft Office (Word, Excel, PowerPoint required).
Comfort working with and learning new technology tools and systems.
Consistent professionalism and ethical standards in all interactions.
One Firm
To foster a highly respected, inclusive culture that helps foster and promote an environment that is diverse and equitable for all team members and the firm to achieve growth and deepened expertise. RubinBrown is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.
EEO Employer W/M/Vet/Disabled
RubinBrown is an independent member of Baker Tilly International, the 9th largest accounting and business advisory network in the world. For more information, visit www.RubinBrown.com.
Qualifications
Education
Preferred
Bachelors or better in Communication or related field.
Bachelors or better in English or related field.
Bachelors or better in Journalism or related field.
Bachelors or better in Marketing or related field.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.