SEC Coordinator

Job Posting: SEC Coordinator

Sourcing, Estimating, and Contracting Division
Genesis 360 | Baton Rouge, LA (On-site)

Company Overview: Genesis 360 is dedicated to excellence, innovation, and practical problem-solving. Our mission is to build lasting relationships with commercial and government clients through integrity first, service before self, and excellence in all we do. We focus on efficiency, cost control, and strong value delivery across vendor management, construction management, IT services, staff augmentation, payroll support, and supply management. Genesis 360 is a veteran-owned company committed to disciplined performance and long-term client partnerships.

Position Overview: The SEC Coordinator will play an essential support role within the Sourcing, Estimating, and Contracting (SEC) Division. This position is responsible for managing administrative tasks, organizing and maintaining division documentation, tracking business certification and subcontractor compliance requirements, assisting with subcontractor agreement execution, and supporting proposal development efforts. The SEC Coordinator will collaborate closely with internal teams, subcontractors, and clients to promote efficient workflow, ensure compliance, and contribute to the overall success of the SEC Division.

This is an early-career role ideal for someone looking to grow within procurement, contracting, or proposal development.

Key Responsibilities:

1. Administrative Support & Documentation Management

• Manage, organize, and maintain all SEC-related documentation, ensuring files are accurate, updated, and readily accessible.
• Assist with preparing, formatting, and distributing internal documents, templates, and correspondence.
• Maintain tracking logs for active projects, subcontractor assignments, and contract documentation.
• Support division leadership with scheduling, meeting coordination, and internal communications.

2. Certification Tracking & Compliance Monitoring

• Track expiration dates for all business certifications (e.g., SAM, SBA, state-level registrations) and initiate renewal actions in advance.
• Maintain a database of subcontractor licenses, workers’ compensation policies, liability insurance, and safety documentation.
• Ensure subcontractors remain compliant with federal, state, and local requirements applicable to assigned work.

3. Sources Sought & Market Analysis Response Support

• Assist in responding promptly to Sources Sought, RFIs, and market research notices.
• Gather company data, past performance, capability statements, and administrative information for timely submission.
• Maintain a response calendar to ensure recurring outreach deadlines are met.

4. Subcontractor Agreement Support

• Compile subcontractor agreement packages, ensuring all required documents are complete before execution.
• Assist in coordinating the review, routing, and signature process for subcontractor agreements.
• Identify potential risks or missing compliance requirements before agreements are finalized.

5. Subcontractor Compliance & Verification

• Verify subcontractor credentials, licensing, and insurance prior to assignment of work.
• Maintain up-to-date files and track renewal deadlines.
• Communicate with subcontractors to request updated documentation or clarify compliance issues.

6. Proposal Development Support

• Collaborate with internal teams to gather administrative components for proposals (company info, certifications, resumes, past performance, etc.).
• Assist in formatting proposal documents and preparing submission-ready packages.
• Ensure all documents meet client requirements and follow internal quality standards.

7. Client Communication & Division Coordination

• Support communications with clients regarding administrative items, required documentation, or follow-up questions.
• Assist in addressing client concerns promptly and ensuring high levels of satisfaction.
• Communicate effectively with SEC staff, project managers, and leadership to keep projects moving efficiently.

8. Risk Monitoring & Issue Escalation

• Help identify administrative or compliance risks associated with subcontractor agreements or certifications.
• Escalate issues to SEC leadership when delays, missing documents, or risks are identified.

9. Process Improvement & Internal Support

• Identify opportunities to streamline internal SEC workflows and improve efficiency.
• Support the division with creating forms, templates, trackers, and standard operating procedures.
• Contribute to a collaborative, organized, and high-performing team environment.

Qualifications

• Associate degree in business administration, management, or a related field (or equivalent work experience).
• 1+ years of experience in administrative support, procurement support, or contract administration.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple deadlines and maintain accurate documentation.
• Strong communication and interpersonal skills.
• Proficiency in MS Office Suite (Word, Excel, SharePoint, Outlook).
• Experience with government contracting, subcontractor management, or compliance tracking is a plus.
• Knowledge of FAR/DFARS or state/local procurement processes is a plus.

Why Join Genesis 360?

Genesis 360 offers a stable career path in a collaborative, mission-driven environment. You will support meaningful work across commercial and government projects and be part of a company committed to performance and long-term growth.

Compensation and Benefits

• Base salary depending on experience and qualifications; the salary range for this position is $33,500 to $40,000 annually
• Health insurance
• 401(k) retirement plan
• Paid time off
• Professional development and growth opportunities

If you are ready to build your career with a company that values integrity, service, and excellence, apply today.

Send your resume to careers@genesis360llc.com.