Academic Advisement Coordinator

The Academic Advisement Coordinator performs coordination job duties for all aspects of the advising processes, procedures at the college and oversees the day to day operations of the Advising Centers. The Academic Advisement Coordinator supervises advising support staff and works with identified units of the college to support effective advising practices throughout a student’s entire enrollment cycle. In conjunction with the Quality Enhancement Planning Director the Academic Advisement Coordinator is responsible for the development, implementation and assessment of advising practices and procedures. 

Salary Schedule Placement: Appropriate placement on Salary Schedule C3 03 ($47,322 -$77,309)based on experience.  

Exempt (This position is on a non-tenure track and is ineligible for non-probationary status due to finite funding and duration as provided in the Alabama Code 16-24C-4(3)(b).

Essential Duties and Responsibilities

1. Provides overall coordination and oversight of the Advising Center, including the review of  current advising procedures, services, programs and the development of a campus-wide advising manual and implementation of  standard operating procedures 
2. Provides overall supervision and professional development of advising support staff, and management of personnel related issues.
3. Assists in applicant screenings, assigns works, trains, supervises and evaluates the work of assigned staff.
4. Collaborates with Quality Enhancement Planning Director and  institutional leadership to ensure a positive environment for academic advising.
5. Participates in the planning of effective long range and short-term goals for the department and college.
6. Provides  effective evaluation and assessment of advising practices, activities and  student experiences.
7. Demonstrates and maintains a high level of competence and expertise in the advising processes.
8. Maintains faculty advisor lists and facilitates the review of current student records for  necessary advisor updates.
9. Develops, implements, and facilitates student and faculty advising themed workshops and training seminars each semester.
10. Informs students concerning course requirements, evaluation procedures, attendance requirements, and academic progress in programs.
11. Demonstrates effective interpersonal skills, both written and oral; and work ethic (e.g., preparation and punctuality).
12. Develops and manages a departmental budget in support of departmental goals.
13. Assists in advising students regarding degree/certificate plans and STARS articulation agreements as appropriate to program.
14. Develops, updates and maintains advising webpage and advising technology platforms.
15. Obtains and maintains premiere advising organizational affiliations and memberships (e.g., NACADA) 
16. Enforces state and federal regulations, SACS and FERPA regulations and other college policies and procedures.
17. Participates  and leads departmental and college-wide committees.
18. Performs other job-related duties as assigned by the appropriate administrative head.

The Academic Advisement Coordinator will be expected to work a flexible schedule. This job description is a general statement of required major duties and responsibilities performed on a regular basis. This job description and specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties, as may be required by their supervisor.

Qualifications

1. Bachelor’s Degree in a course of study related to the occupational field from a regionally accredited institution (Master’s preferred)
2. At least three years of related experience, preferably in a college setting or a Master’s Degree and one year or related experience may substitute.
3. Experience in conducting workshop/seminars; able to develop multiple projects and activities 
4. Ability to work flexible hours and travel as needed
5. Knowledge of Banner is preferred with proficiency in Microsoft Office.

REQUIRED LICENSE, CERTIFICATION, OR SPECIAL CREDENTIALS:
None
OTHER QUALIFICATIONS AND JOB REQUIREMENTS:
 

1. Experience providing excellent customer service;
2. Effective oral and written communication skills;
3. Comprehensive knowledge of institutional policies and procedures;
4. Ability to work independently on complex tasks and to prepare accurate reports from varied statistical information;
5. Ability to orient and train other employees and to interpret policies and procedures to those employees;
6. Ability to establish and maintain effective working relationships with students, other employees, State Department employees, and the public in a pleasant and effective manner;
7. Ability to maintain confidentiality of office information;
8. Ability to handle multiple priorities and complete various projects within designated deadlines;
9. To represent the college in a professional manner at all times;
10. Ability to follow through and complete assignments in a timely manner;
11. Initiative - responding to downtime by taking responsibility to do other work;
12. A focus on details;
13. Customer Service Orientation - A focus on being friendly and patient in responding to customer needs;
14. Willingness and desire to learn new things and apply that learning;
15. Willingness to maintain flexibility in order to meet customer needs;
16. A positive attitude regardless of circumstances at hand.

Application Procedures/Additional Information

Applicants may apply at www.lawsonstate.edu. For questions please contact the Office of Human Resources at 205-929-3408 . All application materials will become the property of the college. It is the sole responsibility of the applicant to ensure his or her application packet is completed. Only applications received during the period of this announcement will be considered. No previous application files will be transferred for consideration for this position.

A complete application packet consists of:

• A cover letter
• An Online application
• A current resume
• A copy of relevant post-secondary transcripts identifying the applicant, institution, and date of degree conferred. (If applicable) 

If employed, all official transcripts must be received in the Office of Human Resources prior to the employment start date.

Applicants who fail to submit a complete application packet will not be considered. Before an offer is made, the top applicants must provide the following: Employment verification letter(s) from a current or previous employer detailing all relevant experience. Employment verification letters must include employment dates and job title and be on official letterhead with an authorized personnel signature. Work experience verification from a current employer may be delayed until an official offer of employment has been made. Applicants must submit a written request to delay submission or work experience verification from a current employer. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

EEOC, E-VERIFY, AND BACKGROUND CHECK STATEMENTS:

Lawson State Community College is an Equal Opportunity Employer. It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. 

Lawson State Community College will make reasonable accommodations for qualified disabled applicants upon request. 

In accordance with Alabama Community College System Policy and Guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Lawson State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.

ADDITIONAL INFORMATION:

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. The College reserves the right to withdraw this job announcement at any time prior to awarding.