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Position Overview

We are seeking a highly skilled and detail-oriented Legal Secretary to join our team. Under the direction of the Legal Support Staff Supervisor or designee, this position is responsible for independently preparing advanced-level legal correspondence and documents—such as legal briefs and affidavits—within strict deadlines. The role requires excellent organizational skills, the ability to prioritize tasks, and a strong understanding of legal terminology and procedures.

 

Why Join Us?

  • 💰 Starting Pay: $18.16/hour 
  • 📈 Pay Increase: $19.06/hour after successful completion of a 180-day probationary period, with annual increases thereafter 
  • 🕒 Full-Time Schedule: Includes a paid lunch hour 
  • 🏥 Comprehensive Benefits Package: Medical, prescription, dental, and vision coverage 
  • 🎉 15.5 Paid Holidays annually 
  • 🌴 Vacation: 80 hours annually after one year of service 
  • 🧘 Personal Leave: 40 hours per year 
  • 🤒 Sick Leave: Accrues bi-weekly, up to 120 hours per year 
  • 💼 Retirement: 14% employer contribution to OPERS (Ohio Public Employees Retirement System) 
  • 🛡️ Insurance: Employer-paid life and accidental death & dismemberment coverage 
  • 💳 Flexible Spending Account option available 

 

Key Responsibilities

  • Prepare and format complex legal documents (e.g., complaints, motions, affidavits, briefs) independently and under time constraints 
  • Perform word processing and document formatting using Microsoft Word and other software 
  • Conduct fact-checking and assist attorneys with case preparation 
  • Proofread legal documents for accuracy and consistency 
  • Communicate professionally with clients, court staff, and opposing counsel 
  • Organize and maintain electronic legal records 
  • Manage calendars, including court dates and training schedules 
  • Perform general office duties: filing, copying, faxing, and mail handling 
  • Prioritize and complete assignments with minimal supervision 
  • Assist in training new staff 
  • Utilize CSEM as it relates to job responsibilities 
  • Attend all mandatory meetings and perform other duties as assigned 

Minimum Qualifications

  • High school diploma or GED 
  • Associate degree in legal secretarial sciences or two (2) years of experience in a legal secretarial role within a law firm or government office 
  • Typing speed of 55 words per minute (corrected) 

Knowledge, Skills & Abilities

Knowledge of:

  • Microsoft Office Suite (Outlook, Word, Excel) and state computer systems 
  • Legal terminology, court procedures, and document formatting 
  • Office practices, mail procedures, and equipment usage 

Skilled in:

  • Legal document preparation and proofreading 
  • Time management and multitasking 
  • Oral and written communication 
  • Attention to detail and accuracy 

Ability to:

  • Work independently and collaboratively under pressure 
  • Prioritize and manage multiple assignments 
  • Maintain confidentiality and professionalism 
  • Create and modify templates and forms 
  • Resolve routine issues and maintain accurate records