JC-499269 - Administrative Support Supervisor
The California Department of Public Health (CDPH) works to protect the public's health in California, and helps shape positive health outcomes for individuals, families, and communities.
The Department's programs and services, implemented in collaboration with local health departments and state, federal and private partners, 24 hours a day, 7 days a week, touch the lives of everyone who calls California home, and the millions who visit here each year. The essential functions of the Department are critical to the health and wellbeing of people and communities. CDPH's fundamental responsibilities are comprehensive in scope and include infectious disease control and prevention, food safety, environmental health, laboratory services, patient safety, emergency preparedness, chronic disease prevention and health promotion, family health, health equity and vital records and statistics.
The essential functions of the Department are critical to the health and wellbeing of people and communities. CDPH's fundamental responsibilities are comprehensive in scope and include infectious disease control and prevention, food safety, environmental health, laboratory services, patient safety, emergency preparedness, chronic disease prevention and health promotion, family health, health equity and vital records and statistics.
The Center for Laboratory Sciences (CLS) is based on the Richmond Campus which employs more than 1,200 people. The Richmond Campus is a flat, 29-acre property located in Richmond's Marina Bay. The CLS serves to protect and promote the health of all Californians through innovative and collaborative infectious disease and environmental testing, including provision of investigation and surveillance activities which form the basis of disease response and prevention. The CLS works to bring together emerging scientific capabilities in testing, analytics, and communications reflecting a new level of coordination, support, and leadership for the public health laboratory system at the state, local and national level. In addition, the Center relies on a continuous improvement infrastructure as a core value in developing solutions that emphasize a culture of quality and performance through performance management success.
The salary information listed on this advertisement may not reflect recent salary increases from salary adjustments or changes in the fiscal year.
*CDPH is an E-Verify employer*
Department Website: https://www.cdph.ca.gov
This position is a 12-month Limited Term (LT) and may be extended up to 24 months or become permanent.
The Staff Services Manager (SSM) I, acting as the Administrative Support Supervisor in the Center for Laboratory Sciences (CLS), Operations Branch, provides fiscal and budgets support, as well as expenditure activities; assisting in planning and coordination of Branch drills and assignments, overseeing the development of contracts, project tracking, and providing technical assistance and training as necessary to lower level staff; and leadership to ensure Branch/ Program efficiencies. Provides expert advice and consultation to CLS management regarding its overall fiscal and budgetary operations. Evaluates the overall budget and tracks funding received from various funds (General, Federal and Special) in millions annually for clinical laboratory services and testing services under multiple programs within the California Department of Public Health (CDPH).
Please use this link to take SSM I Exam:
https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=2109
In July 2025, the State of California implemented the Personal Leave Program (PLP) 2025. This program temporarily reduces employees’ monthly base pay in exchange for paid leave credits. This position is subject to PLP 2025 and will have a monthly base pay reduction of 3% in exchange for 5 hours of leave credits through June 2027. The salary ranges shown on this job posting do not reflect the salary reduction.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
The ideal candidate will demonstrate strong organizational, fiscal, and leadership skills, along with the following qualifications:
- Experience preparing and reviewing State and Federal documentation such as Budget Change Proposals (BCPs), Finance Letters, Budget Revisions, progress reports, and Requests for Proposals/Applications (RFPs/RFAs).
- Experience managing budgets, including forecasting, monitoring expenditures, and ensuring fiscal accountability.
- Familiarity with purchasing and procurement processes, fiscal drills, and financial reporting.
- Experience supervising staff or leading a program or project team, including assigning work and monitoring performance.
- Ability to write clear and concise budgetary reports and fiscal summaries for management review.
- Experience working collaboratively with internal and external stakeholders to support program or operational goals.
- Ability to manage technical or administrative projects with multiple priorities and deadlines.
- Strong analytical and problem-solving skills, with the ability to apply logical and creative thinking to resolve issues.
- Effective verbal and written communication skills, including the ability to prepare and present information clearly.
- Experience preparing briefing materials and reports that support informed decision-making by leadership.
- Receptiveness to feedback and ability to apply constructive input to improve work products and processes.
- Understanding of lean process improvement and change management principles.
- Ability to analyze data, evaluate alternatives, and present findings in a clear and organized manner.
- Ability to foster a positive and productive team environment using emotional intelligence and effective communication.
- Flexibility and adaptability in response to changing priorities or urgent assignments.
- Ability to handle sensitive and confidential information with professionalism and discretion.
- Strong organizational skills and the ability to manage time-sensitive, high-priority assignments effectively.
- Ability to communicate and collaborate with staff at all levels to complete assignments and support organizational objectives.
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included.
https://calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=499269
At the California Department of Public Health (CDPH), equity, diversity, and inclusion are at the core of our mission to advance the health and well-being of California’s diverse people and communities. We are genuinely and strongly committed to cultivating and preserving a culture of inclusion and connectedness where we can grow and learn together with a diverse team of employees. In recruiting for team members, we welcome the unique contributions that you can bring to us and the work we do.