Administrative Assistant

Pacific Edge Magazine, Pacific Edge Media 1088 Bishop St., Suite 1130, Honolulu, HI 96813
Position: Administrative Assistant
 Status: Full-Time; hours may vary
 Schedule: Monday–Friday, 8:00AM – 3:00PM (No weekends)
 Hybrid: In-person meeting once per week, Zoom meeting once per week
 Reports To: Naomi Hazelton, CEO & Publisher
 Start Date: TBD
 Pay Rate: TBD

1. Position Overview

Pacific Edge Media is a locally owned publishing and events company specializing in magazines, integrated marketing, community events, and custom media. The Publisher Assistant supports daily administrative operations, scheduling, sales cycle support, events, content tasks, and general office functions.

2. Core Responsibilities

• Manage the Publisher’s calendar, appointments, confirmations, and follow-up.
• Assist with sales processes including proposals, contracts, media kits, invoicing follow-up, and client meetings.
• Maintain VIP lists, databases, and sales lists.
• Provide customer service and sponsor/client communication.
• Collect ad materials, photos, editorial content, and track deliverables.
• Assist with social media posting and basic content creation for all social channels
• Support creation of reels and content for PEM brands.
• Participate in event planning, onsite coordination, magazine launches, networking events, and community activations (attendance required for all events).
• Update Canva materials, marketing decks, and media kits; make simple WIX/HTML website updates.
• Assist with podcasts, Zoom calls, and meeting coordination.
• Help with development of online product sales and advertising prospects.
• Maintain an organized, cheerful office environment; support ad hoc tasks and special projects.
• Transport magazines for deliveries, events, and appointments (requires personal vehicle; mileage not included).
• Ability to lift/carry boxes of magazines.

3. Requirements
 

• 1+ year administrative or coordination experience preferred.
• Bachelor’s degree or relevant experience preferred.
• Strong time management, communication, and organizational skills.
• Proficiency in Canva; WIX or basic HTML knowledge preferred.
• Ability to work independently in a fast-paced environment.
• Reliable transportation.
• Professional, positive attitude and commitment to confidentiality.

4. Work Schedule & Expectations
 

• Full-time: Monday–Friday, 8:00AM–3:00PM.
• Hybrid role: one weekly in-person meeting, one weekly Zoom meeting.
• Must attend all PEM events as part of the role (event duties are paid).
• Employee is responsible for tracking their own hours.