Director Of Administration And Finance

Director of Administration and Finance

Buffalo, NY, United States

Salaries may be subject to change pursuant to NYS Civil Service Law and the consent of the Buffalo Common Council.

Distinguishing Features of the Class

The Director of Administration and Finance is responsible for overseeing all accounting systems and financial operations of an independent agency. The position requires a professional understanding and application of accounting principles, financial management practices, and agency regulations. The Director plans, implements, and supervises all accounting and auditing activities, maintains financial records, and prepares and analyzes financial reports to ensure compliance, accuracy, and fiscal integrity.

The Director designs and improves accounting systems — including those utilizing electronic data processing — within the framework of agency policy and accepted accounting standards. The role requires resourcefulness in applying accounting principles to support agency programs and initiatives. The Director also provides consultation, assistance, and advice to program officials and management regarding complex accounting and financial matters.

The Director of Administration and Finance supervises professional accountants and support staff, assigning work, reviewing performance, and ensuring high-quality results. Work is performed with considerable independence under the general direction of the Executive Director.

Typical Work Activities

Supervises professional and clerical accounting staff, assigns and reviews work, evaluates performance, and provides technical guidance.

Oversees daily financial operations, including the receipt, recording, and deposit of cash; disbursement of funds; maintenance of accounting records; and preparation of financial statements and management reports.

Monitors cash flow from all funding sources to ensure compliance with the agency’s investment policy and financial objectives.

Prepares complex accounting and audit reports and develops the agency’s annual budget.

Acts as liaison on all financial matters with the U.S. Department of Housing and Urban Development (HUD) and other governmental agencies.

Provides financial advice and technical accounting assistance to program officials to support operational and policy objectives.

Evaluates existing accounting and auditing methods and recommends improvements to enhance accuracy, efficiency, and compliance.

Develops and implements new accounting systems, procedures, and reporting mechanisms responsive to program needs.

Reviews financial, accounting, and statistical reports to identify problem areas or potential inefficiencies and recommends corrective actions.

Attends meetings and prepares correspondence to explain program goals, present financial information, and report on audit findings.

Conducts and oversees training programs for accounting staff to ensure professional development and compliance with policy.

Performs related duties as required.

Full Performance Knowledge, Skills, Abilities, and Personal Characteristics

Thorough knowledge of modern accounting and auditing principles, theories, and procedures.

Strong understanding of cash management policies and financial control systems.

Good knowledge of agency operations and relevant fiscal regulations.

Ability to train and supervise a team of professional accountants and support personnel.

Skill in preparing clear, concise financial and analytical reports.

Ability to apply accounting and auditing techniques to varied operational problems.

Strong analytical skills to gather, consolidate, and interpret complex financial data.

Ability to communicate effectively, both orally and in writing.

Ability to work collaboratively with program officials, auditors, and external partners.

Ability to manage multiple priorities and maintain confidentiality.

Physical condition commensurate with the demands of the position.

Preferred Minimum Qualifications

A) Master’s degree from an accredited college or university in Business Administration or Public Administration, including at least 15 credit hours in Accounting or Auditing, and six (6) years of full-time supervisory accounting or auditing experience in a mid- to large-sized organization that includes budgeting, cash management, and payroll;

OR

B) Bachelor’s degree from an accredited college or university in Business Administration or Public Administration, including at least 24 credit hours in Accounting or Auditing, and eight (8) years of full-time supervisory accounting or auditing experience in a mid- to large-sized organization that includes budgeting, cash management, and payroll;

OR

C) An equivalent combination of training and experience as defined within the limits of (A) and (B).

Verifiable part-time experience will be pro-rated to meet full-time requirements. Proof of education must be presented at the time of appointment.

SALARY:

$ 120,969