Accounts Payable Specialist

Overview
We are seeking a dynamic and detail-oriented Accounts Payable Specialist to join our finance team. In this pivotal role, you will be responsible for managing the company's accounts payable processes, ensuring timely and accurate payment of invoices, and maintaining strong vendor relationships. Your expertise will help uphold our financial integrity, support compliance with accounting standards such as GAAP (Generally Accepted Accounting Principles), and contribute to the overall efficiency of our financial operations. This position offers an exciting opportunity to work with cutting-edge accounting software and collaborate across departments to support our organizational goals.

Duties

• Process and verify all incoming invoices using various accounting software platforms such as Workday, SAP, or Sage, ensuring accuracy and completeness.
• Perform detailed account reconciliations, including vendor statements and general ledger accounts, to identify discrepancies and resolve issues promptly.
• Enter data accurately into systems like QuickBooks, Paychex, Kronos, or UltiPro, maintaining meticulous records of all transactions.
• Manage the accounts payable cycle from invoice receipt through payment processing while adhering to internal controls and SOX (Sarbanes-Oxley Act) compliance standards.
• Prepare and review journal entries related to accounts payable activities, ensuring proper debits and credits in accordance with GAAP.
• Collaborate with the human resources department on benefits administration and payroll management using ADP or Ceridian systems.
• Assist with month-end closing procedures by supporting general ledger accounting activities and preparing necessary documentation for audits.
• Conduct account reconciliation activities regularly to ensure accuracy of financial data across multiple platforms such as PeopleSoft or HRIS systems.
• Support non-profit or governmental accounting functions when applicable, including tracking grants or funding allocations.
• Contribute to process improvements by analyzing workflows and recommending efficiencies in data entry, invoice processing, or payment scheduling.

Experience

• Proven experience in accounts payable functions within a corporate or public accounting environment.
• Strong understanding of financial concepts including double entry bookkeeping, debits & credits, and general ledger accounting.
• Hands-on experience with accounting software such as QuickBooks or similar platforms is highly desirable.
• Familiarity with SOX compliance requirements and internal controls related to financial reporting.
• Demonstrated ability to perform account reconciliation accurately and efficiently using tools like 10-key typing for data entry tasks.
• Excellent analysis skills for identifying discrepancies and resolving complex issues related to accounts payable or receivable.
• Ability to handle multiple tasks simultaneously while maintaining attention to detail in a fast-paced environment.
• Strong communication skills for collaborating across teams including finance, HR, and external vendors. Join us in a role that combines technical expertise with a passion for accuracy! We’re committed to fostering an inclusive environment where your skills can thrive as you contribute meaningfully to our organization’s success through diligent financial management and process excellence.

About Us:

Acupath Laboratories is a nationwide provider of specialized anatomic pathology services, focusing on areas like urology, gastroenterology, and hematology/oncology. We are based in Plainview, NY, and were founded in 1998. Acupath offers a wide range of tests, including FISH testing for various cancers and COVID-19 PCR testing.

Acupath Laboratories is a well-established and respected provider of specialized pathology services, with a strong focus on client needs and a commitment to innovation and quality.