Legal Secretary

Job description

Under the general supervision of the Legal Support Supervisor, the Legal Secretary independently performs the most complex legal secretarial duties for Staff Attorneys, Assistant Chief Counsels, and Chief Counsel of the Labor Commissioner's Office.

Incumbents must have an understanding of the judicial process and filing rules and procedures of local, state and federal trial courts, state and federal courts of appeal (including the Ninth Circuit Court of Appeals and all of the state district courts of appeal), the California Supreme Court and the United States Supreme Court.

Duties will include, but are not limited to, proficiently typing, editing, storing, retrieving, printing, processing, faxing and electronically sending correspondence, court forms, legal documents and pleadings (e.g., petitions, briefs, opinions, notices, motions) using various department supported software such as MS Office: Word, Outlook, Excel, Powerpoint; Adobe Pro DC and other desktop technology tools and communication devices.

Incumbents will comply with state rules and regulations, office policies and practices; compose letters and memoranda; process mail for assignments; maintain a calendar of document due dates and court appearances; set up and close legal cases; prepare subpoenas; call various entities; screen, answer and take messages from callers in a professional manner; schedule and coordinate witnesses, court reporters, interpreters for depositions and hearings.

Working Conditions 

his position is located at:

1515 Clay St, Suite 801
Oakland, CA 94612

The office is situated in a low to mid-rise building. The office is a smoke free environment and secretaries are housed in window space at individual cubicles. Work schedule is Monday to Friday, 8am to 5pm.
 

You will find additional information about the job in the Duty Statement.

How to Apply

Step 1: Create a CalCareer Account at https://www.calcareers.ca.gov/CalHRPublic/Login.aspx.

Step 2: Take the Examination (To apply for the position, you must successfully complete the examination.  Review the Exam Bulletin to ensure you meet the Minimum Qualifications prior to taking the examination).  You can search for Exam/Assessment at https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=1834

Step 3: Apply and view job openings at : https://calcareers.ca.gov/CalHrPublic/Jobs/JobPosting.aspx?JobControlId=498131

Monthly Salary:

$4371.00 - $5748.00

Closing Date:

11/20/2025

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.
Incumbents will have the opportunity to contribute in CalPers retirement, social security, and may participate additionally in both 401K and 457 deferred compensation plans.
While you work hard to provide economic justice for California workers, you secure economic security for your future.

Minimum Qualifications

 Experience: One year of experience in the California state service performing the duties of a Senior Legal Typist, Range B.

Or II

Experience: Two years of experience in a private law firm, corporate law office, or a legal program in a governmental agency performing a full range of legal secretarial duties, which requires the preparation of legal documents for filing and service. [(1) Academic education above the 12th grade may be substituted for six months of the required experience on the basis of either (a) one year of the general education being equivalent to three months of the required experience; or (b) one year of education of a business or commercial nature being equivalent to six months of the required experience; or (2) Completion of a certificated legal secretarial program at either a regionally accredited college or a business school approved by the Bureau of Private Postsecondary and Vocational Education and accredited by the Accrediting Council for Independent Colleges and Schools may be substituted for one year of the required experience.]