Athletic Supervisor

Parks & Recreation Department – Athletic Supervisor

The City of Charleston is seeking candidates to fill the position of Athletic Supervisor in the Parks & Recreation Department.  This position is full-time Monday - Friday with evening and weekend work required.  The starting salary is $35,568 annually and up to $43,888 depending on qualifications. 
 
This posting will remain open until the position is filled. 

Benefits:

• Illinois Municipal Retirement Fund (IMRF)
• Personal Leave Accruals - 24 hours per year
• Vacation Leave Accruals - 40 hours first year, 80 hours second year
• Sick Leave Accruals - 8 hours per month 
• 11 Paid Holidays per year
• Cell Phone Reimbursement and Car Allowance
• Employee voluntary deferred compensation plan
• Employee voluntary flex spending and dependent care options
• BCBS PPO health insurance and HDHP health insurance
• Health Savings Account employer contributions - $500 single and $1,000 plus one or family
• Delta Dental - employee paid 
• VSP Vision - employee paid
• Aflac options

Duties:

• Plan, organize, implement, and evaluate youth and adult sports leagues and athletic programs (e.g., baseball/softball, soccer, basketball, volleyball, pickle ball, etc.), leagues, camps, and clinics.
• Recruit, coordinate and supervise tournaments and special athletic events hosted by the department or outside sources.
• Oversee registration processes, team assignments, league schedules, and communication with coaches, officials, volunteers, and participants.
• Maintain program records, participation data, and incident reports.
• Assist with marketing and promotion of sports programs through social media, flyers, website updates, and community outreach.
• Recruit, hire, train, schedule, and supervise part-time staff, volunteer staff, and interns in his/her area of responsibility.
• Supervise and evaluate Recreation Department personnel in his/her specific areas.
• Review personnel needs and requirements to make recommendations regarding personnel management issues.
• Set program goals and objectives that meet the community of Charleston's leisure needs.
• Plan, prepare, and monitor program budgets for facilities, programs, and services; track expenditures and revenues for each program/event; solicit donations and sponsorships as needed.
• Assist in the establishment and continuance of cooperative planning and working relationships with local community agencies and organizations.
• Communicate the mission of the Parks and Recreation Department to area businesses, community leaders, municipal agencies, and the general public.
• Respond to participant inquiries and resolve conflicts/complaints in a professional and customer-focused manner.
• Coordinate the operation and programming for assigned affiliates of the department and attend regular meetings as a liaison for same.
• Schedule and manage use of athletic fields, gyms, and recreation facilities; serve as primary liaison with schools, athletic associations, and user groups.
• Coordinate with the Parks and Maintenance division on field preparation, lighting, and facility upkeep.
• Attend meetings as assigned.  (Advisory Board, City Council, Affiliates, Committee, etc.)
• Attend continuing education workshops and conferences as needed or assigned.
• Comply with the City’s policies as presented in the Personnel Policy Manual.
• Physical setup of some programs or events (including lifting and moving tables/chairs, distributing supplies, etc.).
• Inspect and regularly appraise the need for repairs or improvements in parks, playgrounds, equipment, and recreation facilities.
• Assist with special events, projects and other department-wide initiatives as assigned.

Desired Minimum Qualifications: 

• BS/BA in Recreation Management, Sports Management, Sports Administration, Physical Education or related field with 1-3 years of experience in recreation services and programs is preferred. Experience can substitute for Degree
• Be able to lift and turn, carrying 25 pounds at least 10 feet, and place this load on shelves at chest height.
• Possess a valid Illinois driver’s license
• Pass an extensive background investigation and drug/alcohol screen
• CPR/First Aid/AED certification (or ability to obtain within 6 months of hire)
• Certified Park and Recreation Professional (CPRP) is a plus
• Strong knowledge of youth and adult athletic leagues, sports rules and regulations, tournament scheduling, and league organization.
• Demonstrates knowledge of planning, organizing, and supervising recreation functions in programming, personnel, administration, public relations, budgeting, and financial management.
• Excellent communication and interpersonal skills; ability to maintain confidential information.
• Excellent attention to detail; ability to complete tasks efficiently and proactively troubleshoot, problem solve, and make sound judgments.
• Demonstrates skills in planning, organizing, and supervising recreation functions.
• Must utilize basic math functions to prepare budgets and other statistical materials.
• Must have the ability to read, write, and organize materials.
• Must be able to supervise others and have good safety awareness.
• Must exhibit good problem-solving ability and good judgment in keeping with the mission of the Parks and Recreation Department.
• Proven reliability, dependability, initiative, creativity, and the ability to inspire the best efforts of others.
• Willingness to work evenings, weekends, and holidays as needed.
• Ability to work during various weather conditions, including hot or cold temperatures, and around pool chemicals, while operating indoor and outdoor facilities or programs.
• Computer proficiency in Microsoft products and the ability to learn Recreation management software

Apply online at www.charlestonillinois.org.  For free internet access, please visit the Charleston Carnegie Library.  EEO/AA.