Deputy Register in Probate & Clerk/Judicial Assistant

Door County is seeking a dedicated and detail-oriented Deputy Register in Probate & Clerk/Judicial Assistant to support the administration of justice in Door County by performing complex clerical, financial, and legal administrative duties for the Register in Probate, and Family Court Commissioner & Clerk of Court. The applicant ensures the accurate processing of court documents, manages confidential records, assists in courtroom proceedings, and provides high-level customer service to the public, attorneys, and agencies in compliance with Wisconsin Statutes and Supreme Court Rules.
The role requires attention to detail, confidentiality, and the ability to manage multiple priorities in both office and courtroom environments.

Essential Duties & Responsibilities
Court & Case Management
 

1. Creates, updates, and maintains case files for probate, guardianship, mental health, and family court matters using Wisconsin Circuit Court Automation Program (CCAP).
2. Processes and reviews filings for all case types with focus on probate, guardianships, mental commitments and family cases. Occasionally also for civil, criminal, small claims, and traffic/forfeiture cases for accuracy and statutory compliance.
3. Monitors case progress, schedules hearings, issues notices, and prepares documentation for judicial review.
4. Prepares, reviews, and distributes court documents.
5. Attends and assists in courtroom proceedings by administering oaths, recording minutes, managing exhibits, and operating audio/video equipment.
6. Coordinates interpreter and jury services, including qualification, communication, compensation, and logistics.

Administrative & Clerical Support
 

1. Drafts and processes confidential correspondence, reports, and Microsoft Office documents for judicial reference and tracking.
2. Provides procedural information to attorneys, agencies, and the public without offering legal advice.
3. Manages calendars, schedules hearings, and coordinates appointments for the Register in Probate and Family Court Commissioner.
4. Maintains departmental records, law library resources, and office supplies.
5. Receives and processes mail, phone, and in-person inquiries with professionalism and discretion.

Financial & Recordkeeping Responsibilities
 

1. Processes payments, receipts, bonds, judgments, fines, and fees; reconciles daily and monthly financial records.
2. Prepares billing statements and generates financial reports in compliance with County and court policies.
3. Assists with annual guardianship accounting processes, including review and verification of submitted financial accounts.
4. Balances cash drawers, prepares deposits, and submits reports to appropriate agencies or departments.

Key Competencies & Skills

• Legal and Procedural Knowledge: Applies Wisconsin Statutes and Supreme Court Rules accurately in processing legal documentation.
• Technical Proficiency: Operates CCAP, Microsoft Office, courtroom technology, and financial systems with efficiency.
• Communication: Provides clear, courteous, and professional interaction with judges, attorneys, litigants, and the public.
• Attention to Detail: Reviews legal and financial records for accuracy, timeliness, and compliance.
• Organization and Multitasking: Manages multiple cases and administrative duties simultaneously in fast-paced environments.
• Confidentiality and Integrity: Handles sensitive and explicit materials with discretion and professionalism.
• Judgment and Independence: Exercises sound decision-making within established procedures and refers complex issues appropriately.
• Customer Service: Maintains composure and professionalism when assisting the public in stressful or emotional situations.
• Security Awareness: Follows data security, physical security, and cybersecurity best practices.

Required Education & Experience

• High school diploma or equivalent.
• At least two (2) years of office experience, preferably in a legal or court setting.
• At least one (1) year of bookkeeping or accounting experience.
• Ability to type a minimum of 45 words per minute.
• Equivalent combinations of education and experience may be considered.

Preferred Education & Experience

• Associate’s degree in legal studies, business administration, or a related field.
• Prior experience in a Wisconsin court, legal office, or public sector administrative role.
• Familiarity with Wisconsin eCourts systems, CCAP, and courtroom audio-visual equipment.
• Multilingual ability in Spanish or American Sign Language (ASL).