Workforce Systems Coordinator -218516
ob Title: Workforce Systems Coordinator
Job ID: 218516
Location: Shawnee County
Job Posting Closes: November 4th, 2025
Kansas Department of Health and Environment:
Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.
Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. KDHE does not provide sponsorships for this position.
E-Verify: Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here.
About the Position
- Who can apply: State of Kansas Only (Internal)
- Classified/Unclassified Service: Unclassified
- Full-Time/Part-Time: Full-Time
- Regular/Temporary: Regular
- Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)
- Eligible to Receive Benefits: Yes
- Veterans' Preference Eligible: Yes
- Sponsorship: KDHE does not provide sponsorship for this position.
Compensation:
- Hourly Pay Range: $28.94
* Salary can vary depending upon education, experience, or qualifications.
Employment Benefits
- Comprehensive medical, mental, dental, vision, and additional coverage
- Sick & Vacation leave
- Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
- Paid State Holidays (designated by the Governor annually)
- Fitness Centers in select locations
- Employee discounts with the STAR Program
- Retirement and deferred compensation programs
Visit the Employee Benefits page for more information…
Position Summary & Responsibilities
Position Summary:
The Workforce Systems Coordinator position (K0227120) will direct the new statewide early childhood workforce registry, as well as systems initiatives that affect early childhood professionals and providers statewide. This will be the State lead for the Early Childhood Career and Professional Empowerment portal (Cape). n coordination with the Bureau Director/Executive Sponsor, provide state-level leadership and direction, set priorities for resource allocation, drive strategic alignment of the system. Serve as a subject matter expert in workforce registries, utilization, and system change. Participate in knowledge transfer, onboarding, and orientation to the project and governance.
Lead governance and financing efforts, propose blended funding approaches, develop staffing models and maintenance plans, identify new funding opportunities. Facilitate the Governance Board and lead agenda development to fulfill the purpose and role of the board in partnership with funders, vendors, and other partners as needed.
Guide and oversee all aspects of development and implementation efforts, ensuring alignment with national standards and funding requirements; change management; communication, promotion, marketing; access and materials. Ensure compliance is maintained to conform with security and accessibility standards required by state and federal agencies. Assist with identifying and approving business and system needs (data integration, policies, processes, workflows, requirements).
Facilitate relationships with vendors and system partners – execute scopes of work, contract(s), performance, metrics, success; oversee and monitor performance-based budgets and contracts for implementation and operations.
Job Responsibilities may include but are not limited to the following:
Systems alignment and integration: Continuously assess the professional development system and all components, ensuring that Cape is maximizing, leveraging, and integrating as needed to create a coordinated, aligned workforce development system and increase efficiencies.
- Guide development to support a coordinated, comprehensive professional development system for the early childhood workforce.
- Provide coordination for system-level workforce teams.
- Ensure accountability for system-wide workforce initiatives to meet quality benchmarks in the All-In for Kansas Kids Strategic Plan.
Promotion and outreach: Represent the workforce registry at the local, regional, state, and national levels – vision, scope, user experience/journey.
- Facilitate stakeholder engagement and address concerns, issues, and conflicts related to utilization, access, development, and implementation.
Qualifications
-
Education:
- High School, GED
- Licensing & Certification:
-
Minimum Qualifications:
- Two years of experience in providing direction necessary to implement the objectives of an agency, program or organizational unit. Education in Child Development, Early Childhood, Elementary Education, Social Services, Business or a related field may be substituted for experience as determined relevant by the agency.
-
Preferred Qualifications:
- Four (4) years’ experience in Early Childhood, Education, Social Services, Business, Accounting.
- Experience working in a high-volume telephone environment
- Demonstrates knowledge of good customer service with a diverse group of people
- Excellent customer service and communication skills
- Internal and external communication skills
- Knowledge of computer database programs and experience in data entry
- Organizational and time management skills with high volume workload
- Grant management/ Fiscal management
- Experience with high volume workload that demonstrates attention to detail
- Ability to work cohesively with diverse group of people
- Detail oriented
- Data entry skills
- Proofreading, editing, attention to detail
- Word, Excel, PowerPoint, Access
-
Post-Offer, Pre-employment Requirements:
- Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law. If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions
- Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.
Recruiter Contact Information
Name: Melody Hazard
Email: Melody.Hazard@ks.gov
Mailing Address: 1000 SW Jackson St. Suite 580 Topeka, KS 66612
Job Application Process
- First Sign in or register as a New User.
- Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
- Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
-
Start your draft job application, upload other required documents, and Submit when it is complete.
- Manage your draft and submitted applications on the Careers> My Job Applications page.
-
Check your email and My Job Notifications for written communications from the Recruiter.
- Email – sent to the Preferred email on the My Contact Information page
- Notifications – view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"
Required Documents for this Application to be Complete
Upload these on the Careers - My Job Applications page
- Transcripts
- DD214 (if you are claiming Veteran’s Preference)
Upload these on the Attachments step in your Job Application
- Resume
- Cover Letter
Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”
How to Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran’s Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
Job Application Process: Only applications submitted within our State of Kansas Careers Portal will be considered.
- First Sign in or register as a New User at https://admin.ks.gov/offices/personnel-services/jobs
- Complete or update your contact information on the State of Kansas Careers Portal > My Contact Information page. *This information is included on all your job applications.
- Upload required documents listed for each specific job posting.
-
Start your draft job application, upload other required documents, and Submit when it is complete.
- Manage your draft and submitted applications on the Careers> My Job Applications page.
-
Check your email and My Job Notifications for written communications from the Recruiter.
- Email – sent to the Preferred email on the My Contact Information page
- Notifications – view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"