Front Desk Administrative

Galbreath Costner is looking for help with front desk/administrative duties on an as needed basis in our Anderson location.  Typical needs are Fridays and end of month.  There are occasions where other days are needed.  This is paid on a 1099/contract basis with a rate of $19-$20/hour.

Qualifications/Competencies:
• High School diploma or equivalent. Additional certifications or office management is a plus
Experience:
• Previous experience in an admin or receptionist role preferred 
• Experience in office management is advantageous
Communication Skills:
• Strong verbal and written communication skills
• Ability to communicate effectively with clients and internal staff.
Organization Skills:
• Excellent organizational skills to manage multiple tasks and responsibilities. Maintain a well-organized office environment. 
Customer Service Orientation:
• Friendly and welcoming demeanor for effective customer interactions. 
• Ability to provide excellent customer service to both internal and external stakeholders. 
Computer Proficiency:
• Proficient in basic computer skills, including knowledge of office software.
• Ability to use office equipment such as printers, copiers, and fax.
Attention to Detail:
• High level of attention to detail for accurate handling of admin tasks. 
Time Management:
• Effective time management skills to prioritize tasks and meet deadlines.
• Ability to balance various responsibilities efficiently.
Other:
• Critical Thinking
• Problem Solving Skills
• Ability to work on a team
• Ability to prioritize 
• Ability to multi-task

Key Responsibilities & Objectives

Front Desk:
• Greet visitors, answer incoming phone calls and provide a positive first impression of the office. Efficiently manage the front desk to ensure a well-organized and welcoming reception area. 
Office Admin:
• Keep staff informed of any calendar changes.
• Preform basic admin tasks, including filing, data entry, record keeping etc. Manage office supplies and maintain inventory. 
Communication Liaison:  
• Act as a liaison between internal staff and external visitors. Relay messages and info accurately and promptly. 
Closing Preparation 
• Organize and prepare closing docs utilizing QR codes after signing, ensure all necessary documents are in order and uploaded to software efficiently and accurately. 
Reviewing Closing Documents
• Thoroughly review all closing documents to ensure accuracy and compliance with legal requirements.
Client Communication
• Keep clients informed about the progress of the closing process and address any questions or concerns they may have and relay issues to the appropriate party.
Financial Transactions
• Handle the financial aspects of the closing, including disbursement of table funds, collecting payments, and confirming documents are accurately recorded and mailed out.
Problem Resolution
• Communicate any issues or discrepancies that may arise during the closing process to ensure a smooth and successful transaction.