Office Assistant

The office assistant is responsible for attending the Office of Student Involvement desk where he/she will greet and assist students, answer telephone, receive and distribute mail, assist in processing requests, and assist with projects as needed for Office of Student Inolvement staff members.  The position requires a person to have a mature attitude regarding the job, as well as being able to work in a situation that requires flexibility. Confidentiality is required. START DATE:  01/20/26 HOURS: Flexable shifts to work around your class schedule.

POSITION DESCRIPTION:

Answer incoming phone calls, transfer or take messages for staff.  Greet customers, give directions and answer questions.
Answer and manage email to Office of Student Involvement, make copies, provide assistance as needed to organizations.
Process Coca Cola product request orders and assist in inventory management of product for student organizations.
Facilitate equipment requests and poster reservation requests to include posting of advertising posters from student organizations and departments.
Receive and distribute mail for the Office of Student Involvement, Northern Iowa Student Government, Military ands veterans Student Services offices as well as all student organizations.
Attend student training sessions as required by supervisor
Other duties as assigned.  (May be asked to help with projects for other staff members)
 

QUALIFICATIONS:

Knowledge/Skills

Excellent written and verbal communication skills.
Working knowledge of standard computer programs, specifically Microsoft Office, Google Drive, etc.
Approachable and friendly demeanor, able to work as part of a team.
Ability to balance multiple projects, prioritize, and work independently
A self-starter who can self-structure their work and are comfortable with ambiguity.
Must be comfortable working in a fast-paced environment.
HOURS

Will be scheduled between the hours of 8:00am - 4:30pm, Monday-Friday.  Hours not to exceed 20 hours per week.