Real Estate Services Internship

Position Summary:   

Provide a high level of support for multiple managers by performing the following duties. 

Essential Duties and Responsibilities: 

• The primary function of the Intern is to assist with the day-to-day functions of the Real Estate Services department and the functions of the Building Manager (s) and Property Manager(s).
• Assist in maintaining tenant and lease information in Accounting/Property Management software and property files as required, including abstracting lease documents. 
• Coordinate bid proposals for service contracts.
• Assist in vendor management including maintaining service contracts and COIs, and scheduling service. 
• Assist in inspections of properties with janitorial and landscape providers and any other service provider as directed by the manager
• Assist in the preparation and collection of tenant billings. 
• Assist in the preparation of third-party owner reports. 
• Assist in tenant relations and service including planning building events, drafting tenant correspondence, processing tenant requests, preparing tenant handbooks, managing property and preventative maintenance documentation, assisting with move-ins/move-outs, and contacting tenants as needed. 
• Assist with the organization of construction projects including ordering, coordinating contractor correspondence, COIs, and lien waivers. 
• Provide support to building managers as needed. 
• Compose a variety of correspondence, review finished materials for completeness, accuracy, proper format, and grammar. 
• Assist with maintaining all tenant and vendor contact information.
• Organize own work schedule using shared Outlook calendar, set priorities, and meet critical deadlines. 
• Support management for special projects and assignments.

Knowledge, Skills, and Abilities: 

• Identify as a “teachable” employee and have a “can-do” attitude, professional correspondence etiquette, strong interpersonal skills and take “ownership”/pride in work deliverables.
• Proficient in Microsoft Office including Word, Excel (creating formulas, spreadsheets), Outlook (calendar, address book, meeting requests, creating rules) and PowerPoint. 
• Excellent interpersonal, organizational, communication, and problem-solving skills. 
• Ability to  stay on task to  consistently meet deadlines in a busy office setting. 
• High level of accuracy and attention to detail. 
• Strong customer service skills.
• Ability to handle confidential information.
• Analytical ability to gather and summarize data for reports, find solutions to various administrative problems and prioritize work. 
• Ability to work independently and collaboratively.

Minimum Qualifications : 

• This internship is designed for candidates with a strong academic background, preferably in business or real estate.
• Current college junior, senior, or graduate level student.
• Desire to work in the commercial real estate industry.
• Must have reliable transportation and hold a valid driver’s license.
• Must be able to successfully pass a background and drug screen.

Physical Demands: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle or feel; reach with hands and arms; talk and hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk.  

The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. 

Working Environment: 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The noise level in the work environment is usually moderate.