Associate, Event Services

Associate, Event Services

About the Minnesota Twins: 

At the Minnesota Twins, we are driven by a singular purpose – to up the game, on the field and off. Unwavering in our commitment to deliver championships and be a force for good, our innovative, diverse and incredibly talented team is creating new ways to win, to uplift and to unite. We are proud to be Minnesota’s baseball team. We believe in our power to create positive change. We are setting the standard for a modern sports and entertainment brand that shapes a better tomorrow for all. 

Position Summary: 

The Associate, Event Services position is a part-time position within the Minnesota Twins’ Target Field Events department. The Associate role will support the Event Services team with the day-to-day tasks required for successfully coordinating and executing events at the ballpark.

This role is an office focused role, with an expected schedule of 10:00 AM – 4:00 PM, Monday through Friday, at Target Field.

Essential Duties and Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Facilitate administrative event processes including contract routing, event orders, invoicing, and post-event surveys.
• Collect and manage Certificates of Insurance (COI) for events and vendors; ensure all documentation is current and matches organization requirements.
• Support Event Changeover staff in creating tasks lists, venue layouts, and managing equipment inventory.
• Manage Target Field Station calendar and inquires of use.
• Coordinate gameday event needs and manage internal conference room calendars.
• Prepare and distribute internal documents, including weekly calendars, event detail packets, staff sheets and more.
• Manage the Recommended Vendor Program by maintaining updated vendor lists, facilitating onboarding and reporting of services used.
• Support in the sourcing of rentals, artist hospitality, and event materials as required. Managing vendor communication, purchase requests, and invoicing.
• Manage the Event Main Phone Line and shared email accounts, ensuring prompt, accurate communication and high-quality service.
• Other duties and special projects as assigned.

Required Experience and Education: 

• High School Diploma or GED equivalent. 

Preferred Experience and Education: 

• Prior experience in event services, venue operations, or hospitality office setting.
• Experience using event systems of Infor Event Management & PRISSM/CVENT.

Essential Knowledge, Skills, and Abilities: 

• Excellent relationship building and people skills, with the ability to interact effectively with internal and external clients at all levels within the organization.
• Superior verbal and written communication skills.
• Proficient computer skills including experience Microsoft Office products such as Word, Excel, and Outlook.
• Must have a high level of written, verbal, and interpersonal skills.
• Excellent task organization, project management, and problem-solving skills; with demonstrated ability to be creative, resourceful, and dependable.
• Ability to work independently with limited supervision.

Physical Requirements:

• Ability to lift items weighing as much as 50 pounds.
• Must be able to work in a seated position for majority of work day.
• Must be able to be productive utilizing a computer, keyboard and telephone.
• Must be able to be productive in a work environment where the noise level can be high at times.
• Specific vision abilities include close vision and ability to adjust focus.
• Must be able to work steps to visit fans during games.
• Must be comfortable walking to navigate the facility to access the office, dining room, etc.
• Must be able to work extended hours and/or weekends as required by deadlines and event scheduling.

Compensation: Hourly rate of $20/hour with an anticipated commitment of 32 hours per week. This position would be eligible to enroll in our Medical Value plan.