Office Operations Coordinator

Job Summary:

We are seeking a detail-oriented and proactive Office Operations Coordinator candidate to oversee the efficient functioning of our office operations. The ideal candidate will be highly organized, possess strong communication skills, and demonstrate the ability to multitask effectively. In this role, you will be responsible for managing administrative tasks, coordinating office activities, and ensuring a smooth workflow. Your role will be pivotal in maintaining a positive work environment and supporting the productivity of our team.

At the Raptor Group, we source and invest in companies across various stages and asset classes, ranging from early stage to both private and public equity to funds. Backed by the Family Office of Jim Pallotta, The Raptor Group focuses on various industries including, but not limited to, technology, fintech, sports, consumer, media, entertainment, and healthcare. We look for investment opportunities where we can add more than just financial value by leveraging our operating and strategic expertise as well as our extensive global network to support and drive growth and results for companies we partner with. We seek highly driven and talented entrepreneurs, innovators, operators, corporate executives, and other professional investors who seek experienced partners that share a mission to create long-term outsized investment returns.

Responsibilities:

1. Administrative Management: Handle day-to-day administrative tasks such as printing and managing correspondence, expense reporting, answering phones, checking messages, connecting calls and handling inquiries. Organize and maintain paper and electronic files, ensuring accuracy and accessibility. 
2. Office Operations: Oversee office operations and procedures for the Miami Office to ensure organizational effectiveness and efficiency. Implement and maintain office policies and procedures to streamline processes and enhance productivity. Manage office facilities, including the kitchen, supply room, and other general office needs …. And coordinate with admin teams across other office locations to communicate updates and ensure consistency in operations 
3. Meeting Coordination: Schedule and coordinate meetings, conferences, appointments (ordering lunch/breakfast when needed or make restaurant reservations). Print documents, and presentations as necessary. Ensure meeting rooms are set up appropriately and all necessary resources are available. Provide all visitors’ name to security desk/portal for access to Raptor’s offices.
4. Calendar and Travel Management: Manage executive calendars, schedule appointments, and coordinate travel arrangements as required. Anticipate scheduling conflicts and proactively resolve them to ensure smooth operations.
5. Facilities Management:  Coordinate office maintenance and repairs, including liaising with vendors and service providers. Manage office supplies and equipment inventory, ensuring adequate stock levels are maintained.

Qualifications:

- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

- Strong communication skills, both verbal and written.

- Attention to detail and high level of accuracy in all tasks.

- Ability to maintain confidentiality and handle sensitive information with discretion.

- Demonstrated problem-solving skills and ability to work independently with minimal supervision.

- Flexibility and adaptability to thrive in a fast-paced, dynamic environment.