Special Projects Coordinator

Special Projects Coordinator - Office of Chief of Government Operations

Purpose

Are you looking for a Meaningful Career and Dynamic Opportunity to work in multiple Government Operations divisions to improve the quality of life for Savannah residents and visitors?  The Office of Chief of Government Operations is looking for an strategic and proficient Special Projects Coordinator to join our team.

The Special Projects Coordinator - Office of Chief of Government Operations performs high-level administrative, project management, and coordination work on behalf of executive leadership by managing special initiatives, tracking departmental and council-related requests, supporting citywide programs and strategic priorities, and serving as a liaison across departments to ensure timely communication, execution, and follow-up on assigned projects.

Reporting to the City's Chief of Government Operations and supporting the Government Operations (Code Compliance, Fleet Services, Park & Tree, and Sanitation) divisions, this individual will play an instrumental role in helping to raise the standard of upkeep and maintenance of public spaces and rights-of-way, and by providing high-quality residential services that promote healthy, vibrant and peaceful neighborhoods. 

This role will focus on the project management, strategic thinking, structure, functions, and services of the divisions of Government Operations; while providing analytical and problem-solving skills to ensure the division's resources and services are tracked, managed, and delivered efficiently in accordance with the City's Strategic Plan. 

We offer an excellent benefits package to include health, dental and vision, retirement defined benefit pension plan, deferred compensation/457 savings plan, life insurance, wellness programs, vacation, sick leave, 12 paid holidays, employee assistance programs, tuition reimbursement, and more! 

Submit your application today!

Essential Job Functions

Tracks and manages all requests from Mayor and Council directed to the assigned office or departments; ensures completion and provides status updates to the City Manager’s Office.

Collect and interpret complex data from various sources on specialized topics related to City or Department programs.

Coordinates citywide initiatives and projects assigned by the Chief Officer or City Manager, ensuring deadlines and expectations are met.

Prepare and maintain technical, informational, and analytical reports; develop charts, maps, graphs, spreadsheets, flyers, brochures, and presentations

Monitors departmental performance metrics, deliverables, and milestone reporting to support accountability and progress tracking.

Serves as liaison between executive offices and internal departments, maintaining effective communication and alignment on shared priorities. Provides information, reports and assistance to internal and external customers.

Develops and prepares PowerPoint presentations, memos, reports, and other materials for the Chief Officer or City Manager to use in internal meetings or public forums.

Project planning and development by conducting research, preparing project charter/scope and developing budgets. Develops RFPs/RFQs, develops consultant evaluation criteria and bidding procedures, verifies contract expenditures and compliances.

Research policies, procedures, and programs; compiles information to support decision-making and improve internal operations.

Facilitate project team meetings, public hearings and meetings for the community at-large, advisory boards and city council. 

In the absence of the Executive Assistant staff, maintain continuity of calendars, meetings and logistics and materials for department or executive-level meetings.

May oversee special events or campaigns tied to community engagement, strategic planning, or public reporting efforts.

Performs other related duties as assigned.

Minimum Qualifications

Requires a Bachelor’s degree in Public or Business Administration; with one to three years of management and supervisory experience in management, analysis and oversight of major projects to include service and construction or an equivalent combination of education, training and experience.

Strong written and oral communications skills, experience preparing presentations, coordinating inter-department/inter-agency projects, analyzing and interpreting data sets, and strong skills in building and maintaining working relationships at all levels is required. Master's Degree is a plus.

Must possess and maintain a valid state driver's license with an acceptable driving history. 

Additional Information

Knowledge, Skills & Abilities:

• Knowledge of the structure, policies, general principles, practices and procedures of the municipal organization, federal, state and/or local governments.
• Knowledge of the City Code and City policies.
• Knowledge of city budget procedures.
• Knowledge of research and analysis methods.
• Knowledge of computers and other modern office equipment.
• Skill in gathering, interpreting and presenting data.
• Skill in developing short- and long-range plans.
• Skill in drafting and implementation of policies and procedures and other supporting program documents
• Skill in planning and carrying out projects assignments and effectively communicating the results both orally and written to senior leadership.
• Effectively establish and maintain working relationships with the staff, management, city departments, community organizations, boards and commissions and represent the office professionally in multiple settings.
• Skill in establishing priorities and organizing work.
• Skill in the operation of computers and other modern office equipment.
• Skill in public and interpersonal relations.
• Skill in oral and written communication.
• Ability to take direction, while working independently and exercising considerable independent judgement in resolving issues as assigned.
• Ability to collect and analyze information from various sources on a variety of specialized projects including complex financial, budget, performance or administrative issues.

Minimum Standards

SUPERVISORY CONTROLS: Work is performed under the limited supervision of the Service Area Chief. The work is reviewed through conferences, reports, and observation of office activities.

GUIDELINES: Guidelines include city ordinances, state codes, the city policies and procedures, and supervisory instructions. These guidelines require judgment, selection, and interpretation in application. 

COMPLEXITY: The work consists of varied management duties. Considerable analytical ability is needed to select, evaluate, and interpret data from several sources; interpretation of guidelines, policies, and procedures is required. Frequent interruptions and strict deadlines contribute to the complexity of the position.

SCOPE AND EFFECT: The purpose of this position is to assist the City Manager in the management of special projects. Daily actions or services affect individual clients/citizens; activity has a moderate impact on specific cases in the service area. Successful performance in this position results in the completion and success of major projects in a timely manner

PERSONAL CONTACTS: Outside and inside contacts to carry out organization programs or occasional contacts with officials at higher levels on matters requiring cooperation, explanation, and persuasion, or work requiring enforcement of laws, ordinances, policies, and procedures. Contacts are typically with co-workers, department heads, other city employees, elected and appointed officials, attorneys, vendors, contractors, and members of the general public.

PURPOSE OF CONTACTS: Contacts are typically to give or exchange information, motivate personnel, provide services, resolve problems, justify decisions, and negotiate and settle matters.

PHYSICAL DEMANDS: The work is typically performed while sitting at a desk or table. This is sedentary work requiring the exertion of up to 10 pounds of force occasionally. 

WORK ENVIRONMENT: The work is typically performed in an office. Absence of disagreeable conditions.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY: None.