Site Coordinator

We are hiring immediately for 1 Part-time Hourly vacancy. All part-time, temporary, and seasonal workers are at-will employees.

Who We Are
The City of Beverly Hills has a long-standing reputation for providing superior customer service to residents, businesses, and visitors. This characteristic, combined with outstanding staff in all departments, has been a hallmark of success for this high performance organization. The municipal government (approximately 1,080 full-time and part-time employees) provides the highest quality safety services, recreational, municipal services, and physical environment.

What We Do
The Community Services Department provides exceptional recreational, educational, cultural, and social services to the community to enhance and maintain a high quality of life in Beverly Hills. The Department is comprised of two key areas: Recreation and Parks, and the Library. The Recreation and Parks Division is responsible for providing recreation and enrichment programs for all ages, parks and community center programming and management, and community events, sports and aquatics activities. The Division also manages the Joint Powers Agreement with the Beverly Hills Unified School District and operates the historic Greystone Mansion and Estate. The Division maintains diverse and innovative recreation and cultural programming and services for the community.

What We're Looking For
The City of Beverly Hills is seeking a dynamic, organized, and passionate leader to join our team as a Site Coordinator. In this key role, you'll help shape engaging youth programs by overseeing day-to-day operations, mentoring staff, and ensuring a safe, inclusive, and enriching environment for participants. The Site Coordinator will work alongside a Recreation Supervisor to create programming, coordinate staff trainings, and contribute to special events. The incumbent will work to ensure the success of contract vendor programs and other various recreation programs the City of Beverly Hills offers. If you have a strong background in recreation or education, thrive in a team-oriented setting, and are ready to make a direct impact in your community, we want to hear from you! 

Work Schedule: The incumbent will be assigned to work on-site at various recreation facilities throughout the City of Beverly Hills. The regular work schedule during the school year will be between 12:00 p.m. and 6:00 p.m., Monday through Friday, for up to 10 to 15 hours per week. Specific shift times, work locations, and assigned days may vary based on the operational needs of the department. During the summer months, hours may vary, and fall between 7:30 a.m. and 5:30 p.m. to accommodate seasonal programming.

Per the Part-time Memorandum of Understanding (MOU):

• Part-time Hourly employees are eligible for retirement benefits.
• Part-time Hourly employees typically will not exceed 19 hours a week. Maximum yearly limit is 999 work hours in a fiscal year (July-June).

Detailed Job Description
For major duties and requirements including knowledge, skills, & abilities, please click here.

Selection Process
All applicants must submit clear, concise and complete information regarding their qualifications for the position, including detailed responses to all supplemental questions. Resumes will not be accepted in lieu of the application or supplemental application materials.

The selection process may consist of any of the following components:

• Application Review
• Supplemental Questions
• Virtual Interview via Spark Hire
• Performance Exam
• In-Person Interview (tentatively scheduled for the week of December 1, 2025 - date may be subject to change)

Conviction History
As a finalist for a job, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction (or arrest, in limited circumstances) conflicts with the specific duties and responsibilities of the job for which you are a finalist. Having a conviction history does not automatically preclude you from a job with the City. If you are selected as a finalist, you will be contacted to schedule a fingerprinting appointment.

Conclusion
Verification: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City of Beverly Hills.

Disaster Service Workers
All City of Beverly Hills employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. 

Major Duties

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:

• Plan, prioritize, and review the work of staff assigned to a variety of recreational and educational activities in the City’s youth program.
• Develop schedules and methods to accomplish assignments ensuring work is completed in a timely and efficient manner. 
• Participate in evaluating the activities of staff, recommending improvements and modifications.
• Provide and coordinate staff training; work with employees to correct deficiencies. 
• May supervise youth ages 18 and under.
• Maintain program paperwork and enforce state regulated policies and procedures.
• Work department-related special events and programs as needed.
• Maintain a safe environment for program participants.
• Order and purchase supplies and equipment.
• Assist new or existing staff in learning departmental practices and protocols, methods and procedures.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Foster an environment that embraces diversity, integrity, trust, and respect.
• Be an integral team player, which involves flexibility, cooperation, and communication.
• Perform related duties as assigned.

Minimum Qualifications

Experience and Training
Any combination of experience and training that would provide the required knowledge and abilities is qualifying.  A typical way to obtain the required knowledge and abilities would be:

Experience:

Two years of paid recreation or teaching experience. 

One year of college course work in a related field may be substituted for one year of paid recreation or teaching experience.

Training:

• Equivalent to the completion of the twelfth grade.

License and Certificate:

• Possession of, or ability to obtain, valid CPR and First Aid certification within 1 year of hire.

Knowledge, Skills & Abilities

Knowledge of:

Youth program best practices.

• Principles and practices of technical and functional supervision and training.
• Principles and practices of budget management and recordkeeping.

Ability to:

• Perform the most complex duties related to implementing an effective and productive after-school program for elementary school children.
• Provide technical and functional supervision over assigned staff; effectively train staff.
• Research, plan and lead age-appropriate recreational activities.
• Accurately complete and maintain various records and forms.
• Use sound judgment in recognizing scope of authority.
• Operate and use modern office equipment including computers and applicable software.
• Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
• Utilize appropriate safety procedures and practices for assigned duties.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Work with various cultural and ethnic groups in a tactful and effective manner.
• Communicate clearly and concisely, both orally and in writing.