Alumni Relations Assistant

Position Title:                    Alumni Relations Student Assistant

Semester/Year:                2026 Spring Semester

Job Location:                    Office of Advancement | 775 South Main Street

Supervisor:                         Brianna DeWall

Pay rate:                              $16 per hour

Start Date:                         January 21, 2026

End Date:                           June 7, 2026

Hours Per Week:              4-6 hours

Are you passionate about event planning, teamwork, and creating memorable experiences? Join the Alumni and Alumnae Relations team and play a vital role in preparing for one of the most celebrated weekends on campus — Reunion! This is a great opportunity for HWS students interested in event coordination, hospitality, alumni relations, or leadership, allowing you to gain hands-on event planning experience.

As an Alumni Relations Student Assistant, you’ll help behind-the-scenes throughout the academic year and gain valuable experience that will prepare you to take on a leadership role as a Lead Reunion Red Shirt during Reunion Weekend, June 5-7, 2026!

Responsibilities:

During the Academic Year:

• Assist with logistics for Reunion events (scheduling, coordination, materials prep, etc.).
• Help brainstorm and execute engagement strategies for alumni/ae.
• Collaborate with departments across campus to coordinate Reunion needs.
• Organize supplies, signage, and event materials.
• Support email and other outreach communications to volunteers and alumni/ae.
• Set up training sessions for Red Shirts.

Leading Up to and During Reunion Weekend (Lead Reunion Red Shirt):

• Aid in event execution by coordinating with campus partners and Advancement staff to ensure event success.
• Serve as a point of contact for alumni/ae and fellow Red Shirts.
• Serve as liaison to groups staying on campus.
• Serve as a welcoming and informed ambassador for alumni/ae and guests.
• Collaborate with the Reunion team to address on-site needs.
• Guide Red Shirt team members and help troubleshoot event-day logistics.
• Additional Duties: Entertain children, maintain decorations, lead campus tours, and provide transportation.

Qualifications:

• Be in good academic and social standing.
• Show a clear understanding of and appreciation for the HWS mission and core values.
• Demonstrate an enthusiastic and positive attitude with a willingness to learn.
• Valid driver’s license preferred.
• Possess a professional demeanor and present self accordingly.
• Must be comfortable engaging in wide-ranging conversations.
• Ability to work effectively with a diverse team, including students and administrators.
• Demonstrate flexibility, responsibility, and a willingness to assist others during a demanding weekend.