Office Assistant
Office Assistant Job Description
General Purpose
Flexible, Full-Time or Part-Time, 20-35 hours per week within Monday-Friday, 8a-5p hours. In person in our Webster, NY office.
Beyond Green Solutions has a culture of friendliness and comradery! Excellent communication skills and the desire to work in a team-driven office setting is important.
The Office Assistant is the entry point into our team’s work! Clients send information on their consumers in a variety of ways; the Office Assistant will format this information into a suitable file format for the team to take next steps.
Other duties include processing mail, gathering documents for team members, and other duties as assigned.
Main Job Duties and Responsibilities
- Enter client and consumer information into databases as collected from forms, spreadsheets, and other file types.
- Review all data for errors and report unusual findings to management.
- Collect and determine completeness of information received from clients.
- Scan and upload documents received for data entry
- Process incoming mail into system of records
- Send outgoing mail as requested
- Work following privacy guidelines as dictated by state and federal law.
- File and organize paperwork used to enter data into programs to keep a record of original documents.
Education and Experience
- Proven experience working in office setting with team members.
- Experience working in data entry software and maintaining detailed information regarding client/consumer information or other data.
- Experience maintaining a professional level of privacy in accordance with HIPAA or other relevant regulations.
- Experience in working with targets and tight deadlines.
- Working knowledge of MS Office and/or databases.
- High school diploma is preferred
Key Skills and Competencies
- Excellent communication and people skills; both verbal and written.
- Ability to be an advocate for needs and ask clarifying questions.
- Attention to detail.
- Problem solving.
- Initiative.
- Flexible.
Job Types: Full-time, Part-time
Pay: $15.50 - $17.00 per hour
Work Location: In person