Student Assistant
The Human Resources Division (HRD) partners with CDPH’s programs and management to provide guidance and consultative services on Human Resources matters that are necessary for the Department to carry out its mission to deliver quality public health services. The mission of HRD is to support CDPH in attracting, hiring, and retaining quality employees.
We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a highly team-oriented environment, you are encouraged to apply.
The HRD is located in the East End Complex in downtown Sacramento.
Job Description and Duties
This position supports CDPH’s mission and strategic plan by providing general support to the Payroll and Benefit Services Unit (PBSU), Units A and B.
The Student Assistant performs a range of administrative and technical tasks that contribute to the effective operation of payroll and personnel services. Tasks include, but are not limited to, reviewing and auditing timesheets and leave balances; preparing, organizing, and maintaining Official Personnel Files (OPFs); redacting confidential information; and assisting with the creation and revision of forms and documents. The Student Assistant also supports the development and maintenance of tracking systems, logs, and databases for activities such as leave balances, license expirations, and accounts receivable. Additional duties include managing departmental inboxes, routing requests to appropriate staff, and assisting with file purging in accordance with records retention policies.
The incumbent works under close supervision of the Staff Services Manager I (SSM I) of Payroll and Benefit Services Unit.
This non-tenured intermittent position will be limited to working up to 1,500 hours in a 12-consecutive month period.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
- Be proficient in the use of various computer word processing, spreadsheet, and database applications (ie. Microsoft Office: Word, Excel, PowerPoint, and/or Outlook) and willing to learn new technological tools and to incorporate them in daily tasks.
- Demonstrate tactfulness and ability to relay complex or sensitive information to others, provide exceptional customer service in a professional manner.
- Experience working independently and cooperatively with others.
- Possess strong organizational and time management skills, with excellent attention to detail.
- Ability to prioritize and work well under pressure to meet deadlines.
- Ability to reason logically, analyze data, and recommend solutions.
- Demonstrate ability to follow directions, protocols, and procedures.
- Interest in human resources, I/O psychology, statistical methodologies, or closely related fields, particularly focused on human resource management and payroll.
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Public Health
CCAU Mailing
Attn: Classification & Certification Unit
P.O. Box 997378
MS 1700-1702
Sacramento, CA 95899-7378
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Public Health
CCAU Drop Off
Classification & Certification Unit
1615 Capitol Avenue Suite 73.430
Sacramento, CA 95814
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Other -
Please see Supplemental Questionnaire (SQ) instructions below at end of posting. Applications received without a written response to the SQ may be rejected.
Supplemental Questionnaire
Answer each question below using Arial Font, 12 point. No more than 1 page in length, and number each question.
- What tools/methods do you use to determine workload priorities?
- Describe in detail how your experience, educational background, and qualifications have prepared you for this position.
PLEASE NOTE: Resumes, letters, Statement of Qualifications, transcripts, degrees, your state application, cover letters and other materials will not take the place of the Supplemental Questionnaire. Responses should be numbered and with the questions submitted in the same order as the Supplemental Questions. Simply copying and pasting your resume will also not be accepted.
At the California Department of Public Health (CDPH), equity, diversity, and inclusion are at the core of our mission to advance the health and well-being of California’s diverse people and communities. We are genuinely and strongly committed to cultivating and preserving a culture of inclusion and connectedness where we can grow and learn together with a diverse team of employees. In recruiting for team members, we welcome the unique contributions that you can bring to us and the work we do.