Office Coordinator
Job Title: Office & Coworking Space Coordinator
Position Type: Full-time, Onsite (not remote)
Location: Leesburg, VA
Overview:
We are seeking a highly organized and proactive Office & Coworking Space Coordinator to oversee daily operations of our coworking space and provide administrative support across the company. This role is responsible for ensuring our shared workspace runs smoothly, is welcoming to employees and visitors, and supports the overall efficiency of our administrative operations.
Key Responsibilities:
Manage the coworking space environment, including desk assignments, meeting room scheduling, and common area upkeep.
Serve as the primary point of contact for employees, visitors, and vendors regarding workspace needs.
Coordinate office supplies, equipment, and inventory; manage relationships with vendors and service providers.
Support onboarding logistics (desk setup, workspace orientation, badge/access card management).
Assist with company events, meetings, and in-office activities.
Handle general administrative tasks, including mail distribution, printing/scanning requests, and recordkeeping.
Partner with HR and Operations on office compliance, safety, and facility needs.
Take on additional administrative duties and special projects as assigned.
Qualifications:
2+ years of experience in office administration, facilities, or coworking/community management preferred.
Strong organizational and multitasking skills with attention to detail.
Excellent communication and interpersonal skills; customer service oriented.
Proficiency with Microsoft Office Suite (Teams, Outlook, Excel, Word); experience with coworking or scheduling tools is a plus.
Ability to work independently, problem-solve, and manage competing priorities in a fast-paced environment.
Must be able to work onsite daily.
What We Offer:
Collaborative and team-oriented environment.
Opportunities to contribute to company culture and employee experience.
Growth potential within HR, operations, or facilities management.