Human Resources Student Assistant

Job Description 

Functional Title: Human Resources Student Assistant  

CALPERS Title: CalPERS Title 

Department: Human Resources 

Reports To: Manager, Human Resources and Talent Development 
 

FLSA Status: Non-exempt Primary Work Location: California-Remote 

Last Updated: 9/08/2025 Flex Work Option: Yes 

About This Role 

We are seeking an HR Student Assistant to join FoundationCCC in its mission of benefitting, supporting, and enhancing the California Community Colleges—the largest and most diverse system of higher education in the nation. Together, we are building stronger communities by getting students and colleges the resources they need to succeed and expanding pathways to economic and social mobility across California. Join us as we continue this important work to uphold the value of community colleges in building a brighter future.  

The Human Resources (HR) Student Assistant is primarily responsible for providing administrative assistance and day-to-day support to the Human Resources Department. The HR Student Assistant will perform a wide variety of functions to support the activities of the department, including, but not limited to, the onboarding life cycle for Foundation programs.   The HR Student Assistant will support the Business Insights HR Business Partners and other HR staff with Workday Business Process transactions; provide HR services while delivering excellent customer service, accuracy, responsiveness, and positive relationship building in a fast-paced environment.  Effectively collaborate with other Foundation departments and program areas to help meet the goals of the Business Insights department.  

Essential Job Duties and Responsibilities 

Operations and Compliance: 

Triage support for JIRA HR Help Desk tickets for all employees. With occasional Salesforce support as well for programs 

Supports the HR Business Insights Team with employee relations, onboarding and offboarding, and various data changes in Workday (HRIS) 

Enrolls in all new hires into CalPERS retirement system 

Reviewing and refreshing job descriptions on Indeed for specialized hiring projects 

Triage and respond to Jobs Inbox requests for the Talent Acquisition Team 

Audit the New hire report and distribute it with the Back office teams 

Actively participates in project-related work groups, HR projects, and audits. 

Core Skills and Experience 

Proficiency with Microsoft Office Suite, especially Word and Excel, and in online meeting collaboration tools, like Zoom, Teams, SharePoint, and Google Docs. Knowledge of Workday or other HRIS.  

Strong written and verbal communication skills, and ability to present information effectively.  

Ability to maintain confidentiality and represent the HR Department and the Foundation professionally.  

Demonstrates the ability to exercise sound judgment and effectiveness in working with a diverse team.  

Ability to read, analyze, and interpret business documents.  

Ability to plan, coordinate, and prioritize projects while keeping appropriate team members apprised of status regularly.  

Ability to demonstrate initiative and accountability.  

Exhibits excellent organizational and problem-solving skills 

Attributes for Success 

We've found that the most successful people on our team share these characteristics: 

A self-starter and quick learner with a bias for action who is highly motivated and outcome-oriented, always seeking innovative approaches to project execution 

A strategic and creative thinker who can problem-solve, working within and across teams to swiftly respond to needs identified across the California Community Colleges 

An ownership mindset, takes accountability, and has the ability to project manage, prioritize tasks, and deliver quality products on time with limited supervision 

A collaborative spirit recognizing that our work to support Californians requires urgency and an ability to work collaboratively with internal and external stakeholders to achieve collective goals. 

Passion for our mission (or eager to learn about) the California Community Colleges and our work to provide students with stronger educational pathways to build a more just and equitable California. 

Supervisory Responsibilities/Level of Supervision 

This role is not required to supervise any team members.  

This individual receives assignments from Human Resource & Talent Development Manager 

This role collaborates closely with Business Insights, HRIS, Talent Acquisition, and HR teams. 

Education and Experience 

Must be a currently enrolled student at a higher education institution.  

High School diploma or GED required.  

Minimum one (1) year of experience in a customer service-oriented environment required; office environment preferred.  

Must be currently enrolled at an accredited College or University and carrying a minimum of six (6) semester units or nine (9) quarter units and a minimum of 2.0 GPA.  

Majoring in Human Resources or a business-related field preferred.  

Previous experience in Human Resources preferred.  

Working Hours, Location, and Travel  

This is a part-time position, twenty (20) hours per week, with additional hours as needed to address the organization’s needs. This is a California-based position, with the flexibility to work remotely (in California).  This position may require moderate travel to attend meetings, conferences, and perform other essential functions of the job.  

Physical Requirements 

To be successful in this role, you’ll need to: (1) Use a computer and other office equipment such as a computer printer, webcam, microphone, and telephone; (2) Communicate and exchange information accurately with team members and external partners.   

FoundationCCC may make reasonable accommodations to enable individuals with disabilities to perform the job’s essential functions/physical requirements.