Administrative Coordinator Bookkeeper

To apply: Please email your resume and cover letter to careers@viacognitivehealth.org.

PRIMARY FUNCTION: The Administrative Coordinator and Bookkeeper position is responsible for providing office support, clerical, and daily bookkeeping tasks to ensure Via Cognitive Health adheres to best practices and requirements for non-profit business operations and reporting. Confidentiality, efficient time management, attention to accuracy, and excellent customer service and organizational skills are essential qualifications for this position, as is the ability to communicate clearly. 

KEY ROLES (Essential Job Responsibilities): 

• Manage core functions related to Accounts Payable and Accounts Receivable • Maintain the general ledger using QuickBooks 

• Perform bank and credit card reconciliations, track and report monthly credit card expenditures. 

• Compile and prepare financial reports to support timely compliance with local, state, and federal reporting requirements 

• Generate and submit billing for contracts, memberships, and sponsorships 

• Respond to inquiries regarding financial and membership information from members and their caregivers, ensuring clear communication and timely follow-up on any outstanding items or documentation or payments needed 

• Review member service hours, ensure accurate records for reporting, compliance, and benefit eligibility 

• Generate and pull reports from multiple internal systems to support financial, operational, and programmatic decision-making 

• Assist with annual fundraiser and donations management, including invoicing, donor database data entry, and thank-you correspondence

• Handle program participant intake, discharge, and related data entry 

• Support annual audit preparation 

• Support human resources activities, including onboarding new hires, recording payroll and retirement transactions, and tracking employee reimbursements. Help maintain and organize institutional records 

SKILLS AND QUALIFICATIONS 

• Bachelor’s degree in accounting or business administration, or equivalent business experience 

• Excellent interpersonal and customer service skills required • High level of professionalism 

• A high degree of attention to detail, accuracy, and organization • Ability to handle confidential information in an ethical manner 

• Ability to participate as a team member, but demonstrate a high level of self-motivation and ability to work independently 

• Knowledge of nonprofit bookkeeping and generally accepted accounting principles 

• QuickBooks and Excel expertise 

• A basic understanding of non-profit business operations

• Excellent written and verbal communication skills • Ability to understand financial data, processes, and procedures 

• Perform job responsibilities in an efficient and timely fashion 

• Computer proficiency in Microsoft Office 

• Ability to interact professionally with Via Cognitive Health staff, Board members, volunteers, and other related agencies.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 20 per week

Application Question(s):

• Why do you want to work at Via Cognitive Health?
• What type of experience do you have with QuickBooks or another accounting software?
• What experience do you have working with non-profits (employed or volunteer)?

Work Location: In person