Assistant Chief Deputy - Circuit

Department:                              Circuit County Clerk

Position Control Number:          0101-058

FLSA Status:                             Exempt; position is not eligible for overtime

Safety Sensitive Designation:   This position is not designated as safety-sensitive.

Random Drug/Alcohol Test:      No

Opening Date:                          October 3, 2025                            

Closing Date:                            October 16, 2025 at 11:59 PM

This job description should not be interpreted as all-inclusive.  It is intended to identify the essential functions and minimum qualifications of this job.  The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description.  Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress.  Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA).  Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and

reasonably feasible.

An Equal Opportunity Employer

JOB SUMMARY:  Oversee the operation of multiple divisions within the Clerk's Office; assist the Chief Deputy and Chief Administrator in implementing programs and achieving goals at the departmental level.

ESSENTIAL JOB FUNCTIONS:

     * Identifies divisional training needs and selects employees to be scheduled for training within the department and for County-wide training.

     * Develops divisional policies and mission statements; communicates this information to divisional staff.

     * Discusses employee problems, disagreements, and areas of difficulty in an effort to resolve problems.

     * Represents the Circuit County Clerk's Office at meetings with various outside agencies.

     * Works with division supervisors to monitor and oversee the operation of multiple divisions within the Circuit County Clerk's Office.

     * Works with the Chief Deputy and Chief Administrator to implement programs and achieve goals at the divisional level.

     * Provides updates to Circuit County Clerk, Chief Deputy, and Chief Administrator on a regular basis concerning divisional activities, problems, and needs.

     * Conducts performance evaluations for employees directly supervised, reviews evaluations for employees indirectly supervised.

     * Interviews applicants for divisional job openings and makes hiring, promotional, and transfer recommendations.

     * Recommends and carries out disciplinary action at the divisional level.

     * During major elections, may provide supervisory support to Voter Registration Division.

SECONDARY DUTIES AND RESPONSIBILITIES:

     * Perform any other related duties as required.

PERSONNEL SUPERVISED:  Supervises and manages multiple departments through 3 to 5 supervisors who supervise 50+ employees who are engaged in diversified activities in the following departments: Court Clerks, Juvenile Court Clerks, Voter Registration, and Central Receiving. 

WORKING CONDITIONS:  Work is performed primarily in a smoking-restricted office environment but will require some duties outside the office.

MINIMUM QUALIFICATIONS:

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

     *

          + Extensive knowledge of the responsibilities and services provided by the Circuit County Clerk's Office.

          + Extensive knowledge of the information flow and public access needs of the Circuit County Clerk's Office.

          + Considerable knowledge of administrative and management principles and practices.

          + Considerable knowledge of the laws and policies that govern the functions of the Circuit County Clerk's Office.

          + Ability to conduct research and analyze available data. Ability to supervise divisional supervisors.

          + Ability to write detailed policy, procedures, and correspondence.

          + Ability to prepare and present detailed narrative and informational reports, speeches, and presentations.

          + Ability to maintain discretion regarding privileged information.

          + Ability to attend work regularly and reliably. 

          + Skill in the operation of a PC.

          + Skill in the use of Microsoft Word and Excel.

PHYSICAL REQUIREMENTS:

     *

          + Digital dexterity is sufficient for the operation of a keyboard and mouse.

          + Ability to communicate effectively, both individually and in groups.

          + Visual acuity is sufficient for normal office activities, including the use of a PC.

EDUCATION AND EXPERIENCE:

Completion of a bachelor’s degree in Management, Public Administration, Business Management, or a related field; considerable work experience in business management, administrative support, or a related area; or any equivalent combination of education and training which provides the required skills, knowledge, and abilities.