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Administrative Assistant, Educational Opportunity Center (Grant funded Program)

Lake Michigan College

Administrative Assistant, Educational Opportunity Center (Grant funded Program)

Posting Number: 0001020

Reports to: Director, Educational Opportunity Center

Department: TRIO Program

Classification: Non-Exempt

Full or Part-time: Full Time

Job Summary:

Provides administrative support to the Educational Opportunity Center Project Director, assists coordinators, tutors, and the EOC Advisory Council members. Performs all office management functions to support the overall operation of the project in compliance with Federal Government Regulations and those of the College. This position is funded through August, 31 2026

Essential Functions:

1. Organizes and maintains project database, generates reports on participant educational status, operating files, participant records, and other aspects of the effective office management. 2. Schedules meeting accommodations; attends project meetings; takes meeting minutes. 3. Assists in the development and annual update of the project procedure manual. 4. Creates and distributes the project newsletter and other project correspondence. 5. Generates reports, correspondence, requisitions, memorandums, and other forms associated with the Project. 6. Reviews and processes EOC applications before selection. Creates participant files and includes eligibility documentation. 7. Collects information relative to participants’ success (including college placement test scores, transcripts, post-secondary enrollment, GED /HS/HiSet completion, etc.). 8. Supports Educational Coordinators and Project Director with internal file reviews for required documentation and services. 9. Reviews participant files and develops quantitative reports to be reviewed at staff meetings for progress, improvements, and corrective action. 10. Performs general/routine office functions including but not limited to: inventories, supply orders, travel arrangements, budgetary duties as needed, and maintenance of attendance, travel, expense records. Assists in making participant travel arrangements for tours, and/or other travel as needed or requested. Maintains equipment, computer software, hardware, and other inventory on a monthly and/or yearly basis 11. Meets and greets the public and acts as receptionist. Provides information and general guidance about the project, resources, community partners, and services; answers complaints and general inquiries; refers participants to the appropriate departments and staff. Handles incoming calls and emails, responds to and/or routes to the appropriate personnel. Schedules appointments for Project Director, coordinators, and tutoring staff as needed. 12. Provides support to the Project Director and staff; assists participants, and project partners as needed.

Other Duties:

1. Provides functional supervision of work-study staff. 2. Assists in the preparation of annual performance report. 3. Performs other duties as assigned.

Accountabilities:

Job Specifications:

High school diploma required with a minimum of three years of successful experience in an office position; knowledge of MS software applications, word processing, desktop publishing, budgets and spreadsheet, data entry; record-keeping and organizational skills required. Ability to work independently and as part of a team; demonstrates good judgment. Experience working in an educational setting preferred. Knowledge of FERPA /confidentiality standards required.

To provide the best service to our external and internal customers, all positions at Lake Michigan College require regular and predicable on-site attendance as an essential job functions. Under certain circumstances, the College may consider alternative work arrangements and will do so in compliance with and according to the parameters outlined in the College’s Flexible Scheduling and Remote Work Options policy.

Grade:

Salary Range: $17.88 - $22.94 (subject to available grant funding)

Special Instructions to Applicants:

Be a part of the Red Hawk family and apply today! Benefits start on first day of hire! Extensive paid time off (including Spring Break), College fully pays the in-network health insurance deductible, minimum of 10% employer retirement contribution per payroll, and much more!

https://www.lakemichigancollege.edu/about.

Virtual Campus tour:

https://www.youtube.com/watch?v=NMxd91KXcGs

SW Michigan information:

Facebook: https://www.facebook.com/mlive/posts/10159842598643896 YouTube: https://youtu.be/Cc2w_HihK20 Instagram: https://www.instagram.com/tv/CQb1c8fJ5ay/ Story on MLive: https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fwww.mlive.com%2fmichigansbest%2f2021%2f06%2fsummer-in-st-joseph-spend-a-michigans-best-day-with-beaches-great-food-wine-trails.html&c=E,1,7U7GtH5t5Mjj52_VfQg9Mh3a9W7jXH5N3YY07SIaGTuZ-FQsbfvkI-zJgRYZxfVVNiHCl-XR4D6N-THKxeN3174rwICpxowwX1jaOEH3VeIE8g,,&typo=1

Official transcripts required upon hire.

Information on our standard hiring process: Lake Michigan College will accept applications on this position for at least 14 days. Once the search committee has determined which applicants they would like to interview, those applicants will be contacted. If this process extends beyond 21 days, a communication of the delay will be made to all applicants for the position. If you have questions, please contact Human Resources at hr@lakemichigancollege.edu.

Please note: Continued employment and all pay related decisions are dependent on available grant funding.

Open Date: 10/02/2025

Closing Date:

To apply, visit https://apptrkr.com/6617084

About Lake Michigan College

Lake Michigan College is a community college in southwest Michigan. We have three campuses --two of which are located ten minutes from our namesake’s breathtaking shoreline.

Like other community colleges, we offer associate degrees, certificates, and even a baccalaureate degree. But what sets us apart from our peers is our seemingly limitless potential and our people - people who care deeply about our region’s future and who are committed to student success and exemplary educational programs, strong alignments with both established and emerging industries, and productive https://www.youtube.com/watch?v=cDxSkLCPzJk.

Faculty and staff at LMC enjoy excellent benefits and a supportive and friendly work environment. LMC recently received a Capital Outlay grant from the State of Michigan and a new millage from the southwest Michigan community, so the college’s facilities will be getting innovative, sustainable upgrades in the next few years that will contribute to the comfort, productivity and collaborative environment for all employees.

Living in Southwest Michigan

Southwest Michigan attracts millions of tourists who come for our https://www.youtube.com/watch?v=9nzM2vKZIhE, https://www.youtube.com/watch?v=53VTKiyNImo, and nationally acclaimed https://www.youtube.com/watch?v=EREbfSoPURY. But many who visit, choose to stay for our http://berriencounty.org/uploaded_images/files/2015%20Berrien%20County%20Profile%20Proof.pdf.

LMC’s main campus is nestled in a watery and wooded wildlife sanctuary, yet it’s less than a half-day’s drive from major metro areas including Chicago, Milwaukee, Detroit, and Indianapolis.

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