Executive Ministry Assistant

Executive Ministry Assistant

Full-Time / Year-Round with Summer Camp Integration
Be the glue that holds ministry and mission together

Overview

Camp Sonshine International is more than a camp, we’re a ministry dedicated to creating fun memories where children and youth experience God’s love and where parents feel cared for and supported. To fulfill this mission, we are seeking a highly organized, detail-oriented Executive Ministry Assistant who thrives in administrative work and behind-the-scenes leadership.

This role is the heartbeat that helps our directors, staff, and volunteers operate effectively year-round. If you are gifted in administration, organization, and systems management, and you find joy in seeing ministries flourish because of strong support, we want you on our team.

Why This Role Matters

Behind every life changed at Camp Sonshine is a team that functions smoothly, communicates clearly, and delivers excellence. The Executive Ministry Assistant will:

• Support Leadership — Enable directors and ministry leaders to focus on vision, strategy, and people by managing schedules, communication, and follow-through.
• Bring Order to Chaos — Create and maintain systems, databases, and workflows that keep the camp, after-school, and summer programs running at a high standard.
• Be the Glue — Hold details together across multiple programs, seasons, and projects so that the entire organization moves forward in unity and excellence.
• Contribute to Ministry Impact — Free up leaders to do what only they can do, knowing that you are faithfully stewarding the vital details behind the scenes.

Key Responsibilities

• Manage calendars, meetings, emails, and communications for executive leadership
• Maintain ministry records, documents, and databases with excellence and confidentiality
• Prepare reports, correspondence, and presentations as needed
• Track deadlines, follow up on action items, and ensure accountability
• Coordinate logistics for events, retreats, and summer staff onboarding
• Support HR and staff development processes (applications, onboarding, compliance items)
• Assist with donor communications and ministry partner follow-through
• During summer: serve in an administrative support role for camp operations (scheduling, camper records, staff needs, parent communication support, etc.)

Qualifications

• A strong calling to serve in ministry through administrative excellence
• Proven organizational and administrative skills (calendar management, workflow systems, file keeping, communication)
• Detail-oriented and able to manage multiple priorities in a fast-paced environment
• Proficient in Google Workspace (or quick to learn new systems)
• Excellent written and verbal communication skills
• A team player with humility, integrity, and the ability to handle confidential information
• Alignment with Camp Sonshine’s Christian mission and values

What We Offer

• An opportunity to use your administrative gifts to support life-changing ministry
• A vibrant, mission-driven workplace that values community, integrity, and excellence
• Professional growth through leadership development, ministry exposure, and mentorship
• Integration into our summer camp ministry, where you’ll experience the joy of seeing your behind-the-scenes work come to life in the lives of campers and staff
• Benefits package (if applicable), plus community events, retreats, and staff development opportunities

Join Our Mission

If you’re passionate about organization, administration, and ministry support, the Executive Ministry Assistant role is your opportunity to combine your skills with your calling. You’ll be a crucial part of ensuring that children and youth continue to experience God’s love through the ministry of Camp Sonshine.