Administrative and Billing Legal Assistant / Paralegal

Administrative and Billing Legal Assistant / Paralegal Immediate Opening – Chicago Loop

Two-lawyer law firm in the Chicago Loop seeks a full-time Administrative and Billing Legal Assistant who will also handle select Paralegal matters The firm’s practice focuses on non-profit organizations, intellectual property, and publishing law. 

Requirements

• Well organized, detail-oriented, and able to meet deadlines, with the ability to multi-task. 
• Able to create, organize, and manage a docket and proactively work to meet project goals.
• Strong problem-solving skills and persistence are essential qualities. 
• Excellent written and verbal skills needed to handle client relations and communications.
• Proficiency in Microsoft Word, Outlook and Excel is required.
• Experience with TimeSolv practice management system desired but not required.
• Experience with Lexis legal research helpful but not required. 

Areas of Responsibility

• Handle day-to-day tasks of managing a law office: answering phone, processing payments and receipts, entering payment for invoices, scheduling appointments, and other assorted administrative responsibilities.
• Post time entries into legal practice management system.
• Create, edit, and transmit invoices at the beginning of each month.
• Work with bookkeeper to reconcile accounts and assist with other accounting matters.
• Draft legal engagement letters and other client correspondence. 
• Prepare applications, filings,and letters for transmission to various federal, state, and local government agencies (we will train).
• Communicate with clients regarding information to complete filings, obtain signatures, and ensure client has trust funds to cover filing fees.
• Follow up and communicate with government agencies on the status of applications and filings.
• Maintain and organize office files.

This is an excellent position for someone with prior office manager experience who desires to gain experience in a law office.  Salary is competitive and commensurate with experience. Benefits include health insurance and 401(k).

Interested parties should submit a resume and short cover letter.